Job Description
Integrated Equipment Services – Cranbourne VIC
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We are a well-established property maintenance business providing reliable, high-quality services across residential, commercial, and strata properties. Due to continued growth, we are seeking an organised and proactive Administrator to support our operations and ensure smooth day-to-day office functions.
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About Integrated Equipment Services
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We are a well-established property maintenance business providing reliable, high-quality services across residential, commercial, and strata properties. Due to continued growth, we are seeking an organised and proactive Administrator to support our operations and ensure smooth day-to-day office functions.
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About the Role
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This role is critical to keeping jobs scheduled, clients informed, and technicians supported. You will be the central point of contact between customers, trades, and management.
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Key Responsibilities
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Answer and manage incoming calls, emails, and service requests
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Schedule and coordinate maintenance jobs and tradespeople
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Prepare work orders, purchase orders, and job documentation
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Liaise with site managers, suppliers, and contractors
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Maintain accurate job records, invoices, and databases
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Assist with general accounts support
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Follow up outstanding jobs and ensure service completion
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General office administration and support duties
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About You
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Previous experience in administration (property, maintenance, or construction experience highly regarded)
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Minimum 1-2 years of administration experience is required
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Strong organisational skills with the ability to prioritise tasks
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Excellent communication and customer service skills
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High attention to detail and accuracy
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Confident using office systems and job management software
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Ability to work independently and as part of a team
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Professional phone manner and positive attitude
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Australian work rights are required for this position
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What We Offer
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Stable role within a growing business
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Supportive team environment
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Training and development opportunities
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Market-competitive salary based on experience
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Opportunity to grow with the company
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📌 Facilities Administrator (Victoria)
🏢 Integrated Equipment Services
📍 Victoria