Job Description
Performing Arts Administration and Events Coordinator n
Are you an exceptional administrator who loves the energy of live performances, events and creative programs?
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Strathcona Girls Grammar is seeking a highly organised and proactive
Performing Arts Administration and Events Coordinator
to support our thriving Music, Drama and Productions programs. This is a energetic and varied role for someone who enjoys working with people, managing multiple projects and helping deliver outstanding experiences for students, families and audiences.
About the Role n
Working closely with the Heads of Music, Drama and Productions, you will coordinate administration, communicate events and provide operational support across concerts, productions, performances, ensembles and instrumental music programs.
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Key responsibilities include:
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Assisting in the coordination of concerts, productions, festivals, performances, workshops and special events.
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Managing rehearsal schedules, venue bookings, event logistics, ticketing and front-of-house arrangements.
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Administering the school's instrumental music and ensemble programs, including enrolments, timetabling and tutor coordination.
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Supporting music and speech & drama examinations, music scholarships and co-curricular opportunities.
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Preparing communications, programs, promotional materials and event information for students, families and staff.
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Liaising with instrumental music tutors, performers, suppliers,



technical providers and external organisations.
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Assisting with budgets, invoices, payroll administration, resource purchasing and instrument hire management.
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Maintaining accurate records, compliance documentation and school systems.
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About You n
You are an organised, relationship-focused professional who thrives in a fast-paced environment and can confidently manage multiple priorities while maintaining exceptional attention to detail.
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You will bring:
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Experience in administration, events coordination or arts administration.
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Outstanding organisational and project management skills.
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Strong communication and stakeholder engagement skills.
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Confidence managing complex schedules and competing deadlines.
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Excellent digital literacy and proficiency with Microsoft365 and database systems.
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Financial administration experience and strong attention to detail.
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A genuine passion for the Performing Arts, Music, Theatre or Events.
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Experience in a school, music, performing arts or cultural organisation will be highly regarded, as will experience with Synergetic, Canva, InDesign or similar platforms.
Why Join Strathcona? n
This is an opportunity to play an important supporting role in one of Strathcona's most vibrant and visible programs. If you are a highly organised professional who enjoys bringing performances and events to life, we would love to hear from you.
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📌 Performing Arts Administration And Events Coordinator (Victoria)
🏢 Strathcona Girls Grammar School
📍 Victoria