Job Description
Senior PA to The Managing Director / Real Estate & Group Coordination
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You will provide direct support to the Managing Director of Limnios Property Group, a privately owned Perth business spanning real estate sales and property management, commercial property, development and project management, property investments, hotel and accommodation assets, government projects and community leadership. This is a hands-on role requiring you to prepare and manage important documents, organise information, coordinate people and deadlines, and follow up agreed actions. You will be close to significant decisions, but you must also be willing to get into the detail and make sure the work is accurate and complete.
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Key responsibilities
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Manage the Managing Director's diary, meeting requests, travel and priorities
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Triage email and other requests, identify decisions required and draft clear, professional replies
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Prepare meeting briefs, agendas, presentations, proposals and correspondence
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Capture ideas, decisions and commitments, distinguishing agreed actions from matters still under consideration
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Maintain an action register and follow up with staff, advisers, consultants and external stakeholders
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Raise conflicts, missing information and overdue actions early, with a suggested next step
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Prepare, format, organise and track property and project documents, including proposals, sale and leasing materials, consultant briefs, scopes, tender submissions, development and funding papers, meeting records and governance documents
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Maintain clear document control, including accurate names, entities, dates, versions, approvals and filing
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Coordinate the collection of information and documents from internal teams, consultants, lawyers, financiers and government agencies
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Track key dates and documentation requirements for transactions, approvals, contracts, tenders, meetings and project milestones
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About you
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Several years' experience as a Senior PA, Personal Assistant or Executive Assistant in real estate, property development, construction, property investment or a closely related field
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A strong working understanding of real estate and property processes, such as sales, leasing, property management, development projects or approvals
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Experience preparing, coordinating and maintaining formal business or property documentation with a high level of accuracy
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Strong document control habits, including checking names, dates, entities, versions, attachments and approval status
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A reliable system for managing diaries, decisions, documents, follow-ups and deadlines
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Excellent written communication and the ability to prepare polished material for clients, consultants, financiers and government stakeholders
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Sound commercial judgement, discretion and confidence raising questions when information is missing or inconsistent
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Strong Microsoft 365 skills, particularly Outlook, Word, PowerPoint, Excel and Teams
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About us
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Limnios is a privately owned Perth business with a family history dating back to ****. Our work spans real estate sales and property management, commercial property, development and project management, property investments, hotel and accommodation assets, various projects and community leadership. We are an owner-led business of around 20 people with no large executive support team.
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Direct working access to the Managing Director and exposure to a diverse property group
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A trusted position where good judgement, property knowledge and initiative matter
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A close-knit, owner-led Perth business with a history dating back to ****

📌 Senior Pa To The Managing Director / Real Estate & Group Coordination (Perth)
🏢 Limnios Property Group
📍 Perth