Job Description
At Ampol, we believe in thePower of Us- the extraordinary power of people to connect, act, and make a difference.
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As a leading energy company operating across Australia, New Zealand, Singapore and the United States, our work spans fuel supply, energy solutions, convenience retail, infrastructure and trading & shipping. Every role at Ampol plays a part in something bigger - powering progress for our customers, communities, and people.
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Your career here is yours to shape. We back our people with real opportunities, the tools to grow, and a culture that rewards ownership and initiative. Whether you're deepening your expertise or taking on something new, we'll support you to power a career that works for you.
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We're building a workplace where everyone feels welcome, respected, and valued - because when people are free to be themselves, powerful things happen.
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About the role
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We are currently recruiting for an Executive Support Coordinator – CEO & Board to join the Ampol team in Sydney. This is a rare opportunity to work with Ampol's Leadership Team and Board in a highly visible, trusted role. As Executive Support Coordinator, you'll assist the Executive Support Manager to deliver seamless, proactive executive-level support—helping ensure the smooth running of Ampol's most senior stakeholders while operating with discretion, precision and professionalism.
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You will promote a consistently high standard of work, with a strong focus on anticipating needs, managing complexity and delivering consistently high standards of executive support.
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This full time role is based at our Sydney head office, Alexandria, and requires a minimum of 4 days on-site weekly.
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Key responsibilities
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Management of calendars identifying links between current commitments and on-going responsibilities and anticipating and planning for future needs
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Review incoming emails, mail and enquiries and respond to routine communications
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Preparation of documentation as requested by the Executive Support Manager, including agendas, PowerPoint presentations and development of Excel documents
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Organisation of internal & external meetings, site visits and town halls.
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Organise and manage travel arrangements for the MD&CEO;, EGM, Group General Counsel and Ampol Board, including expense management using Concur
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Maintaining comprehensive and accurate records
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Provide administrative support to the MD&CEO;, EGM Group General Counsel and Company Secretary as and when required and/or as directed by the Executive Support Manager.
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Handle and resolve enquiries and issues from internal and external stakeholders, and elevate to the Executive Support Manager, when necessary
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Various other ad hoc administrative tasks as required from time to time
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Qualifications & Experience
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You're a highly capable executive support professional who thrives in fast-paced, high-trust environments and takes pride in delivering polished, proactive support at the most senior level.
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Demonstrated experience providing executive-level administrative support, ideally in complex (ASX listed) or senior/executive leadership environments
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Proven ability to handle sensitive and confidential information with discretion, sound judgement and professionalism
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Calmness and resilience in high-pressure, ambiguous and rapidly changing environments
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Strong initiative and problem-solving capability, with an ability to think ahead and anticipate needs
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Excellent time management,



organisation and prioritisation skills, with flexibility to balance competing demands
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Exceptional attention to detail and a high standard of written and verbal communication
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Strong interpersonal skills, with the ability to build relationships across all levels and leverage formal and informal networks
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Experience coordinating events, travel, meetings and projects end-to-end
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A collaborative team mindset combined with high personal drive and accountability
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Flexibility to support highly variable work hours when required
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Advanced proficiency in Microsoft Office, particularly PowerPoint, Word and Excel
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Our total remuneration is competitive.This is across base salary, a company performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars!
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We are flexible.Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
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We value recognition.We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
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Career development and learning
opportunitiesincluding
LinkedIn Learning and other tailored training solutions.
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Baby Care Package- Financial and flexible support for parents transitioning back to work.
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Need some wheels?Novated Lease options are available.
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Leave Options– Flexible leave options include annual leave, wellbeing and bonus days throughout the year and optional additional purchased leave.
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Care for your Community.Spend one paid day a year volunteering with one of our Ampol Foundation partners.
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📌 Executive Support Coordinator (New South Wales)
🏢 Ampol
📍 New South Wales