Job Description
LJ Hooker Property Collective – Beenleigh QLD
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LJ Hooker Property Collective | Beenleigh
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LJ Hooker Property Collective is looking for a highly organised and proactive Sales Team Executive / Personal Assistant to join the Ben & Eileen Team.
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This is more than a traditional administration role. We're looking for someone who can take ownership of the administrative and operational side of a busy sales team, anticipate what needs to happen next and make sure listings, clients and opportunities continue moving.
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The role creates capacity for Ben and Eileen to focus on meeting clients, appraising, negotiating, listing and building relationships, while you keep the team organised, responsive and on track.
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Sales Team Executive / Personal Assistant
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LJ Hooker Property Collective | Beenleigh
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LJ Hooker Property Collective is looking for a highly organised and proactive Sales Team Executive / Personal Assistant to join the Ben & Eileen Team.
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This is more than a traditional administration role. We're looking for someone who can take ownership of the administrative and operational side of a busy sales team, anticipate what needs to happen next and make sure listings, clients and opportunities continue moving.
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The role creates capacity for Ben and Eileen to focus on meeting clients, appraising, negotiating, listing and building relationships, while you keep the team organised, responsive and on track.
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What You'll Be Doing
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Listing Administration
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Prepare and coordinate Form 6 documentation
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Coordinate photography, floorplans, marketing and property preparation
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Liaise with vendors and trades
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Coordinate advertising and property launches
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Maintain accurate property information across Vault, Trello and relevant systems
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Track outstanding requirements and ensure deadlines are met
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Offers & Contracts
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Capture offer and buyer information accurately
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Coordinate accepted-offer handover to the Contracts Team
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Ensure all required information is provided for contract preparation
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Update CRM and internal systems
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Follow up missing information and elevate matters requiring agent input




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Client Communication
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Assist with regular vendor and buyer communication
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Monitor team communication channels and outstanding actions
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Ensure client requests are acknowledged and followed up
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Assist with pre- and post-appointment communication
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Coordinate settlement and post-settlement follow-up
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Help ensure clients receive proactive communication rather than needing to chase the team
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CRM, Appraisals & Pipeline
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Prepare appraisal requests received by the team
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Maintain accurate and complete CRM records
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Keep opportunity stages, notes, sources and next actions up to date
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Identify overdue follow-ups, upcoming settlements and opportunities requiring attention
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Help maintain the CRM as a reliable source of information for the team
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Prospecting & Database Engagement
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Follow up past clients, buyers and appraisal opportunities
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Assist with buyer-to-seller and database engagement
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Reconnect with dormant opportunities
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Support campaign-specific prospecting
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Identify genuine property opportunities for the team
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Agent Marketing
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Assist with agent marketing and brand-awareness plans
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Coordinate campaigns with our internal marketing team and external suppliers
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Maintain marketing calendars and campaign timelines
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Monitor campaign activity and approved expenditure
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Client Reviews
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Coordinate buyer and seller review requests
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Follow up outstanding reviews
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Maintain accurate records of review activity
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Identify positive client stories suitable for testimonials and marketing
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Diary & Team Coordination
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Coordinate appointments, meetings and appraisal and listing preparation
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Keep track of actions and follow-upsHelp prioritise team commitments
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Anticipate upcoming requirements and keep the team organised
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Systems & Continuous Improvement
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Help document and improve team processes, checklists and workflows
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Identify opportunities to simplify and automate administration
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Build processes that are easy for others to follow and less reliant on individual memory
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What We're Looking For
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You'll be someone who is organised, accountable and comfortable taking ownership rather than waiting to be told what to do next.
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You'll also bring:
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Strong attention to detail and time-management skills
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Excellent written and verbal communication
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Confidence dealing with clients and suppliers
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Ability to manage competing priorities and deadlines
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Strong computer and CRM skills
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A proactive and solutions-focused approach
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Ability to learn systems and processes quickly
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Previous real estate or sales administration experience would be highly regarded
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Why Join Property Collective?
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Work directly with an experienced and established sales team
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Varied role across listings, clients, marketing and sales operations
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Established LJ Hooker office with a strong local presence
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Supportive and cooperative team environment
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Modern Beenleigh office
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Ongoing training and professional development
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Market-competitive salary based on experience
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Long-term opportunity within a growing business
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We're looking for someone who enjoys being the person behind the scenes who keeps everything moving — someone who takes ownership, thinks ahead and gets satisfaction from helping a busy sales team perform at its best.
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If that sounds like you, we'd love to have a confidential conversation.
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Apply through SEEK or submit your application to
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LJ Hooker Property Collective | Beenleigh
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📌 Sales Team Executive / Personal Assistant (Queensland)
🏢 LJ Hooker Property Collective
📍 Queensland