Job Description
HOBAN Recruitment | Temporary Contract | Melbourne n
HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January ****, including bump-in, live operations and bump-out.
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This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.
About the Role n
As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.
n Your responsibilities will include:
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Coordinating daily labour requirements across multiple work areas and zones
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Managing and coordinating teams of general labourers and forklift drivers
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Supporting workforce planning for event build and site readiness
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Coordinating labour during bump-in, live operations and bump-out
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Preparing daily workforce requirements, allocations, and schedules
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Communicating shift requirements and operational updates to workers
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Liaising with our client, external stakeholders, contractors, and onsite teams
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Monitoring attendance, productivity, and workforce performance
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Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
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Maintaining accurate workforce records, timesheets, and daily reporting
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Supporting a safe, organised, and efficient working environment
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Providing regular updates to HOBAN and our client through an online workforce management system
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Responding quickly to changing operational requirements and workforce needs
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Project Coordinator HOBAN Recruitment | Temporary Contract | Melbourne n
HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January ****,



including bump-in, live operations and bump-out.
n
This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.
About the Role n
As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.
n Your responsibilities will include:
n
n
Coordinating daily labour requirements across multiple work areas and zones
n
Managing and coordinating teams of general labourers and forklift drivers
n
Supporting workforce planning for event build and site readiness
n
Coordinating labour during bump-in, live operations and bump-out
n
Preparing daily workforce requirements, allocations, and schedules
n
Communicating shift requirements and operational updates to workers
n
Liaising with our client, external stakeholders, contractors, and onsite teams
n
Monitoring attendance, productivity, and workforce performance
n
Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
n
Maintaining accurate workforce records, timesheets, and daily reporting
n
Supporting a safe, organised, and efficient working environment
n
Providing regular updates to HOBAN and our client through an online workforce management system
n
Responding quickly to changing operational requirements and workforce needs
n
About You n
We are looking for a highly organised and proactive coordinator who is comfortable working in a fast-paced, major event setting.
n You will ideally have:
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Previous experience in project coordination, workforce coordination, logistics, events, construction, or site operations
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Experience managing or coordinating large casual workforces
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Experience coordinating labourers and/or forklift operators
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Previous experience working on major events or large-scale projects
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Strong communication and interpersonal skills
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Excellent organisational and time-management skills
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The ability to manage competing priorities and changing requirements
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Strong attention to detail and accurate record keeping
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Confidence communicating with workers, contractors, clients, and senior stakeholders
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The ability to remain calm, proactive, and solutions-focused under pressure
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A strong commitment to workplace health and safety
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A current driver's licence is desirable
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Why Join Us? n
This is a fantastic opportunity to work behind the scenes of a major sporting event and play an important role in its successful delivery.
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You will work alongside our client, HOBAN, and a diverse onsite workforce, gaining valuable experience across event operations, workforce management, logistics and large-scale project delivery.
Contract Details n
Employer:
HOBAN Recruitment
Location:
Melbourne
Engagement:
Temporary Contract
Work Environment:
Major Event / Site Operations
Workforce:
Labourers & Forklift Drivers
Event Period:
January ****
Phases:
Build & Readiness / Bump-In / Live Operations / Bump-Out
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At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
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We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator
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visit additional contact details.
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📌 Project Coordinator (Victoria)
🏢 HOBAN Recruitment
📍 Victoria