Job Description
About the company
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Forum Recruitment is proud to partner with a highly regarded property organisation to recruit a Retail Administration Assistant for a busy retail shopping centre in Sydney. This is an excellent opportunity for an experienced property administrator or retail administration professional looking to take ownership of a diverse role within a collaborative and supportive team environment.
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About the role
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Working closely with the Centre Manager, you will be responsible for the day-to-day administration and operational support of a retail shopping centre. As the central point of contact for tenants, contractors and stakeholders, you'll ensure smooth centre operations while managing financial administration, lease documentation, reporting and compliance activities.
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This role is part time, working 20 hours/3 days per week.
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This is a hands-on role offering variety, autonomy and the opportunity to gain exposure across all aspects of shopping centre management. Key responsibilities include:
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Managing accounts payable, accounts receivable, tenant invoicing and arrears administration.
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Maintaining lease records, rental schedules, compliance documentation and centre databases.
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Preparing monthly reports, reconciliations and supporting budgeting activities.
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Building strong relationships with retailers, contractors and service providers while responding to enquiries and resolving issues.
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Supporting centre operations, contractor coordination, leasing administration and customer experience initiatives.
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About you
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To be successful in this role it is essential to have:
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Experience in retail property, commercial property or shopping centre administration.
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Strong financial administration skills, including accounts processing, invoicing and reporting.
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Experience managing lease documentation, tenant records and compliance requirements.
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Excellent organisational skills with the ability to prioritise competing deadlines.
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Strong stakeholder management and communication skills.
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Intermediate to advanced Microsoft Office skills, particularly Excel, Word and Outlook.
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A proactive, self-motivated approach and ability to work autonomously.
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What's in it for you?
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Join a well-established and respected property organisation.
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Diverse, autonomous role with broad exposure to shopping centre operations.
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Chance to work closely with experienced property professionals.
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Stable and supportive team environment.
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📌 Retail Administration Assistant (New South Wales)
🏢 Forum Recruitment
📍 New South Wales