Job Description
An exciting opportunity exists for an experienced and highly professional Executive Assistant to support a dynamic CEO within a well-established and growing accounting firm.
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This is a highly visible role requiring a confident, proactive individual who thrives in a fast-paced professional services setting and enjoys being at the heart of business operations.
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Working closely with the CEO, you will provide high-level executive support, oversee the day-to-day management of the reception function, and act as a trusted liaison across internal and external stakeholder groups.
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The ideal candidate will come from a public practice, accounting, legal, consulting, or broader professional services background and be comfortable operating with autonomy, discretion, and professionalism.
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Key Responsibilities
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Act as the primary point of contact between the CEO and internal and external stakeholders.
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Provide comprehensive executive support including complex diary management, meeting coordination, and inbox management.
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Coordinate and manage all travel arrangements and detailed itineraries.
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Prepare, format and distribute reports, presentations, board papers, and business correspondence.
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Assist in the planning and execution of key operational initiatives and business projects.
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Provide corporate secretarial and governance support across the organisation.
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Coordinate internal communications and organise team events, functions, and offsite activities.
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Manage system administration activities, including employee onboarding and offboarding processes.
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Support HR, marketing, and communications initiatives depending on experience and business requirements.
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Maintain strict confidentiality when handling sensitive business information and executive matters.
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Oversee and provide leadership to two part‐time Receptionists, ensuring the smooth operation of the front‐of‐house function.
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Build strong relationships with stakeholders at all levels and represent the CEO professionally across the business.
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About You
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Proven experience as an Executive Assistant supporting a CEO, Managing Director, Partner, or Senior Executive.
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Previous experience within public practice, accounting, legal, consulting, or professional services environments will be highly regarded.
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Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
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Strong stakeholder management and communication skills with confidence interacting at all levels.
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Highly professional, discreet, and capable of handling confidential information.
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Proactive, solutions-focused, and able to work independently.
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Experience managing or mentoring administrative support staff is advantageous.
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What's on Offer
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Opportunity to work closely with an influential CEO in a highly visible role.
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Friendly, collaborative, and social office culture.
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Stable and successful professional services business with approximately 27 staff.
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Part-time arrangement offering four days per week (Tuesday to Friday).
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This is an excellent opportunity for a career Executive Assistant who enjoys variety, visibility, and the opportunity to make a genuine impact within a close-knit and professional organisation.
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At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.
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Please note that due to the number of applications only successful applicants will be contacted.

📌 Executive Assistant (Victoria)
🏢 MARS PARTNERSHIP
📍 Victoria