Crescent Head is known for its relaxed lifestyle, beautiful climate and strong sense of community. At the heart of the village, Crescent Head Country Club is a much-loved part of local life and a favourite destination for visitors seeking a friendly, welcoming and family-focused atmosphere.
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With exciting projects underway and an exciting period of growth and development ahead, there are great opportunities to be part of the Club's future. We're looking for a passionate and dedicated person to join us on this journey.
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Crescent Head Country Club is currently seeking a detail-oriented and accurate Bookkeeper to join our team, bringing enthusiasm and a strong customer focus to our licensed club environment.
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Position Purpose
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The Bookkeeper is responsible for the accurate and timely maintenance of the Club's financial records, including accounts payable, accounts receivable, banking, reconciliations, month-end processing and preparation of monthly financial reports.
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The role supports the integrity of the Club's accounting system and provides reliable financial information to management while operating within established financial controls and procedures.
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Payroll processing is undertaken by the HR/Admin Manager.
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The Bookkeeper's involvement in payroll is limited to recording, reconciling and reporting payroll information within the Club's accounting records.
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The Bookkeeper will also support the Club's annual audit process and implement accounting adjustments or procedural changes identified through auditor review and agreed with management.
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Key Responsibilities
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Accounts Payable
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- Process and code supplier invoices accurately within MYOB.
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- Maintain supplier accounts and creditor records.
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- Prepare weekly creditor payment runs.
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- Prepare electronic payment batches and ABA files.
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- Upload and verify payment files for subsequent approval by authorised Club personnel.
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- Prepare and distribute supplier remittance advices.
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- Review outstanding creditors and ensure payments are processed within agreed terms.
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- Maintain supporting documentation and creditor filing systems.
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- The Club's existing AP procedures require payment preparation and final payment authorisation to remain segregated.
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Accounts Receivable
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- Raise customer invoices and maintain debtor accounts.
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- Allocate payments received against outstanding invoices.
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- Monitor outstanding accounts and follow up overdue debtors where required.
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- Maintain accurate customer and accounts receivable records.
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- Reconcile revenue received in advance and other relevant debtor-related accounts.
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Payroll Accounting
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Payroll preparation and processing, including timesheet review, pay runs, STP,
superannuation and employee payroll administration, is the responsibility of the HR/Admin Manager. The payroll SOP currently places final timesheet checking with HR before the pay run is processed.
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The Bookkeeper will:
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- Record or import approved payroll journals into MYOB.
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- Reconcile payroll clearing and related general ledger accounts.
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- Ensure payroll information provided by the HR/Admin Manager is accurately reflected in the financial accounts.
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- Investigate payroll accounting discrepancies in consultation with the HR/Admin Manager.
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- Include payroll expenditure within monthly financial reporting and reconciliations.
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Banking & Reconciliations
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- Complete regular bank reconciliations.
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- Reconcile electronic clearing and other relevant Balance Sheet accounts.
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- Review and reconcile holding and suspense accounts.
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- Investigate transactional discrepancies and make appropriate corrections where the correct treatment is explicit.
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- Refer material or unusual financial matters to the HR/Admin Manager or General Manager.
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- Maintain accurate reconciliation schedules and supporting working papers.
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- Ensure clearing accounts are appropriately reconciled and investigated where balances remain outstanding. The current AP procedure requires electronic clearing balances to be reviewed after payment cycles.
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Month-End & Financial Reporting
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- Coordinate and complete routine month-end bookkeeping processes.
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- Complete bank, Balance Sheet and general ledger reconciliations.
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📌 Bookkeeper - Licensed Club (Crescent Head)
🏢 Crescent Head Country Club
📍 Crescent Head
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