Job Description

Be challenged and imagine with us

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As an Administrative Assistant, you'll play an important role in supporting the day-to-day operations of the School of Humanities, Creative Industries and Social Sciences, delivering exceptional service to students, staff, stakeholders and visitors. You are a highly organised and detail-oriented professional with strong communication and Excel skills. Thriving in a busy environment you will manage competing priorities effectively and enjoy working collaboratively to achieve outcomes.

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In this role you will:

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- Provide administrative support in a busy, professional environment.
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- Manage correspondence, shared inboxes, records and documentation.
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- Prepare reports, presentations and Excel-based reporting.
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- Coordinate meetings, events, schedules and committee support.
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- Deliver exceptional customer service to students, staff and stakeholders.
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- Support course administration and quality assurance activities.
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- Work collaboratively across multiple projects while managing competing priorities.
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This full-time, 12-month fixed-term position is primarily based at our Callaghan Campus (Awabakal land) with flexibility to work as required at the Newcastle City Campus in response to team requirements.

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How will you inspire us?

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You will have:

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- Demonstrated administrative skills and related systems experience, with the ability to plan, prepare documentation and reports, provide advice, and negotiate with a range of people to meet outcomes.
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- Demonstrated organisational and time management skills to manage priorities, deliver work objectives accurately and on time, and manage competing demands from a range of stakeholders.
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- Exceptional attention to detail and demonstrated expertise in data entry and working with large amounts of data within MS Excel for systems reporting and data integrity.
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- Highly developed interpersonal skills including the ability to participate in a team setting demonstrating clear communication and mutual respect.
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About our University

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The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

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What we offer

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The remuneration for this position is Higher Education Worker Level 4 +17% superannuation and is commensurate with skills and experience.

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In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

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These include:

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- 17% super and salary packaging.
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- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
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- Discounts on private health insurance, gym memberships, software, travel and more.
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- A range of support and wellbeing programs.
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For more information on benefits and conditions, please follow this link.

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Your next steps

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Important information before you apply:

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- Applications for this position will only be accepted from those with Australian residency or a valid work permit.
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We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to [email protected].

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We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

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Our assessment process

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Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

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- Interview (an 'in person' interview will be conducted as part of the process)
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- Referee checks
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- Pre-employment checks as appropriate to the role
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Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community.

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As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

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The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

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Our adherence to the Code is about more than compliance - it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

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Contact us

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Please contact Jason Campbell, Teaching and Learning Advisor on [email protected] or Miriam Burgess, Team Leader, Operations (HCISS) on [email protected].

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Having technical difficulties? Please reach out to us: [email protected].

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Closing date: Tuesday, 6 October 2026 at 11.59pm

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We are excited to be Looking Ahead with you

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We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

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The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

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📌 Administrative Assistant (New South Wales)
🏢 LiveHire
📍 New South Wales