Job Description

Port Hedland, Western Australia 6721, Australia

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Full-time Permanent Experienced

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Posted 25 Sep 2026

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Description

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Northfleet is a leading Western Australian transport and logistics provider, delivering reliable heavy vehicle solutions across the Pilbara and beyond. Our operations are built on a safety-first mindset, where protecting our people, clients, and the community is our highest priority. We are committed to compliant, risk-aware transport solutions that support major resource and infrastructure projects across the region.

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About the role:

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Northfleet is seeking a proactive and organised Operations Administrator to support the efficient day-to-day coordination of fleet operations, personnel, and administrative activities of the Port Hedland Depot. Reporting to the Operations Manager, you will play a key role in ensuring operational compliance, resource scheduling, customer service, and administrative support across the business.

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Responsibilities:

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- Coordinate fleet and personnel movements using Fleet Management Systems (FMS) and other communication tools.
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- Schedule and allocate resources to meet client requirements efficiently and safely.
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- Maintain operational records, compliance documentation, licences, training registers, and reporting systems.
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- Coordinate onboarding activities, including new starter documentation, inductions, medicals, and travel arrangements.
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- Assist with purchase orders, supplier liaison,



workshop administration, and document control.
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- Manage on-hire and off-hire processes for fleet assets.
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- Liaise with drivers, operators, clients, and suppliers to ensure smooth service delivery.
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- Ensure all job-related information, permits, and site requirements are communicated accurately.
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- Support workplace health and safety initiatives and report incidents to the Operations Manager.
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- Provide general administration and customer service support as required.
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About You:

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- Previous administration or operations coordination experience.
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- Strong organisational and multitasking skills.
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- Proficient in the Microsoft 365 suite and excellent computer skills.
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- Excellent communication ( both written and verbal) and customer service skills.
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- Understanding of workplace health and safety requirements.
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- Current C Class Driver's Licence
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- Ability to work effectively in a team setting and independently.
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- A proactive approach to problem-solving and a willingness to learn.
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- Currently residing in Port Hedland, WA
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- Experience within transport, logistics, or hire industries (desirable).
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What we offer:

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- Competitive remuneration.
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- Opportunity to strengthen your career in a safety-critical leadership role.
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- Ongoing development within a company that prioritises safety, compliance and continuous improvement.
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📌 Operations Administrator - Port Hedland
🏢 Rgit Australia
📍 Port Hedland