Job Description

We are looking for a full-time office manager who is available for an immediate start and has a strong administrative background and an excel whiz. The ideal candidate will have excellent written and verbal communication skills and be professional, polished, and tech-savvy. You should also be highly organized, reliable, punctual, and flexible with a positive, can-do attitude. Must have a car – public transport is not readily available to our office in Tullamarine. Office hours are 9am - 5pm.

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Skills & Experience:

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- 2+ years in a similar Team Assistant / Reception / Finance Admin based role
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- Experience using Damstra is highly regarded
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- Strong communication skills, both written and verbal.
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- Proactive, using initiative to support the team effectively.
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- Proficient in Microsoft Office Suite, including advanced Excel skills.
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- Experience with finance-related admin tasks, such as invoicing and reconciliations.
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- Please note this role is fully in office – office is in Tullamarine
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Job Roles:

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Accounts:

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- Credit card reconciliation.
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- Prepare progress claims and issue invoices.
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- Assist in the final preparation of tender submissions and handover manuals.
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- Assist with Airways Training Services bookings
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Compliance:

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- Supplier management:



maintain valid insurance certificates and prepare monthly statutory declarations to accompany subcontractor claims.
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- Organise Drugs and Alcohol screening and maintain corporate health surveillance register.
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- Ensuring workplace incidents are documented and all records are stored in Damstra
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- Assist with housekeeping of BMS and ensure BMS register is up to date.
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Record Management in Damstra

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- Maintain company and employee records in Damstra and book for expiring licenses.
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- Ensuring Plant and Equipment records (service and registration) are stored in Damstra
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HR & Payroll

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- Prepare weekly timesheets and send them to Head Office.
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- Preparation of travel arrangements for Avionics Staffs.
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- Workwear ordering and distribution.
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Onboarding:

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- Create new employee file in Damstra and upload licenses.
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- Assist in ASICs (Airside Photo Security Passes) applications.
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General Office:

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- Reception, filing, ordering office supplies, and petty cash reconciliations.
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- Arrange and make bookings for Interstate and International deliveries between job sites and offices.
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- This job description should not be limited to these activities. Should you show resolve and interest & competence in other project management activities being completed through project works, then your role within Avionics can grow.
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📌 Office Manager (Victoria)
🏢 Avionics
📍 Victoria