Job Description

Job Type: Temporary position | Part time position

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Job Description

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About the Role Are you an organized, proactive administrator with strong attention to detail and experience working within legislative or government frameworks? We are seeking a dedicated Administration Coordinator to provide high-quality administrative and clerical support to our busy Dispute Resolution team.

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In this role, you will be pivotal in ensuring matters progress smoothly, assisting with high-volume workflow management, scheduling, stakeholder liaison, and adherence to key timelines.

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Key Responsibilities

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- Case Management Support: Log, acknowledge, and allocate recent dispute resolution matters into the internal management system.
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- Stakeholder Engagement: Act as a primary point of contact for external legal representatives, providing process guidance and ensuring compliance with relevant frameworks.
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- Scheduling & Calendars: Coordinate and manage complex calendars, scheduling case conferences for up to 12 officers, alongside managing medical examination bookings, travel, and accommodation.
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- Correspondence & Documentation: Draft formal correspondence, index incoming communications (emails, portals), and ensure systematic document tracking and filing.
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- Data Management: Maintain precise records across databases, team folders, and tracking sheets to monitor time-sensitive matters.




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- Administrative Assistance: Handle invoice payments, event registration, agenda creation, and minute-taking for team meetings.
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What

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We Are Looking For

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- Administrative Expertise: Proven experience providing high-level administrative support in a fast-paced team environment.
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- Time Management & Initiative: Ability to manage competing priorities, set accurate timelines, and work effectively with minimal supervision.
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- Framework Experience: Background working within statutory, legislative, or legal frameworks/government departments.
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- Communication Skills: Excellent written and verbal communication, with a high degree of empathy and professionalism when dealing with external legal representatives.
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- Technical Proficiency: Strong computer skills, including intermediate to advanced capability across MS Office applications (Word, Excel) and electronic record management systems.
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Key Capabilities

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- Accountability & Courage: Ownership over tasks and the confidence to speak up or act when needed.
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- Adaptability & Curiosity: Openness to continuous improvement, learning new processes, and adapting to changing priorities.
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- Collaboration & Empathy: A strong team player who communicates respectfully and understands the needs of stakeholders.
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📌 Administration Coordinator (North Geelong)
🏢 Select Aust Sydney
📍 North Geelong