Job Description

We are Catholic Schools Broken Bay (CSBB), a vibrant and enriching learning environment that spans the Central Coast, Sydney's Northern Beaches and the North Shore. Students are engaged, empowered and inspired to become their best selves.

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Our 43 schools promote faith, learning and wellbeing in pursuit of our system-wide strategy, Shaping Tomorrow Together in Faith. We are committed to delivering exceptional educational pathways and opportunities that prepare students for future learning, employment and life beyond school.

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The Role

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Reporting to the Pathways & Partnerships Lead, this role provides administrative, compliance and operational support for the CSBB Registered Training Organisation (RTO) within the Curriculum, Data & Pathways team.

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A key focus of this role is supporting the management and ongoing implementation of the Student and Learning Management System - aXcelerate, ensuring accurate student records, compliance reporting and effective administration of VET programs across the CSBB network.

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You will work closely with schools, students, external VET providers and internal stakeholders to ensure vocational education programs are delivered efficiently, compliantly and with a strong focus on student outcomes.

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Key Responsibilities

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- Provide day-to-day administrative support to the RTO Manager and Pathways & Partnerships team.
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- Support the migration, implementation and ongoing management of training and compliance processes within the aXcelerate LMS platform.
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- Assist in ensuring VET compliance requirements are met through accurate documentation, reporting and record keeping.
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- Act as a key point of contact for schools and external VET providers regarding VET programs and student pathway opportunities.
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- Coordinate meetings, professional learning sessions and VET-related events.
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- Maintain student databases and training records, ensuring data integrity,



accuracy and timely reporting.
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- Support the administration of student work placements, apprenticeships and traineeships.
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- Prepare reports, documentation and communications for schools and stakeholders.
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- Ensure VET resources and program materials are accessible and maintained efficiently.
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- Manage confidential student and school information with professionalism and discretion.
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In Addition, as a RTO Administrator You Will

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- Support the successful delivery of VET and RTO programs across 43 schools.
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- Assist schools in navigating vocational education requirements and student pathway opportunities.
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- Support compliance with VET regulatory requirements, including ASQA, NESA and RTO obligations.
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- Contribute to the administration of School-Based Apprenticeships and Traineeships (SBATs) and EVET programs.
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- Help maintain accurate AVETMISS and student reporting data.
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- Work collaboratively with internal teams and external stakeholders to deliver high-quality services to schools.
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- Identify opportunities to improve systems, processes and administrative efficiencies.
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About You

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You are an organised, proactive and solutions-focused administrator with experience working in a Registered Training Organisation (RTO) environment. You thrive in a fast-paced setting, enjoy managing complex administrative processes and take pride in maintaining accuracy, compliance and exceptional stakeholder service.

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Previous experience in an RTO administration role.

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Demonstrated experience using aXcelerate.

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Strong understanding of RTO compliance requirements and student administration processes.

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Experience managing large volumes of student data with a high level of accuracy.

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Strong organisational skills with the ability to manage competing priorities and consistently meet deadlines.

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Advanced Microsoft Office skills, including Excel, Word, Outlook and Teams.

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Solid written and verbal communication skills with a customer-focused approach.

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Ability to handle sensitive and confidential information with discretion and professionalism.

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Strong stakeholder engagement and relationship management skills.

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Highly Desirable

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- Previous experience supporting School-Based VET or EVET programs.
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- Knowledge of NESA reporting requirements.
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- Understanding of AVETMISS reporting.
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- Experience working with secondary schools and school-based stakeholders.
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- Certificate IV in Training and Assessment (TAE40122) or equivalent.
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- Familiarity with apprenticeships, traineeships and vocational pathways programs.
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- Knowledge of ASQA standards and compliance requirements.
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- Experience working within an education, training or school-based environment.
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Why Join CSBB?

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Working at CSBB means joining a team driven by purpose, collaboration and service.

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A warm and positive team culture where initiative is celebrated

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Stability and purpose in a well-established organisation with long-term vision

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Annual leave loading and ex‐gratia leave at Christmas

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Salary packaging options for eligible employees

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Competitive remuneration

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At Catholic Schools Broken Bay, child safety is paramount. We are committed to ensuring our schools are places where every student feels protected, supported and empowered to flourish. Safeguarding is a shared responsibility and an essential part of every role across our organisation.

📌 RTO Administrator (Hornsby)
🏢 Catholic Schools Broken Bay
📍 Hornsby