Crescent Head is known for its relaxed lifestyle, beautiful climate and strong sense of community. At the heart of the village, Crescent Head Country Club is a much-loved part of local life and a favourite destination for visitors seeking a friendly, welcoming and family-focused atmosphere.
With exciting projects underway and an exciting period of growth and development ahead, there are excellent opportunities to be part of the Club’s future. We’re looking for a passionate and dedicated person to join us on this journey.
Crescent Head Country Club is currently seeking a detail-oriented and accurate Bookkeeper to join our team, bringing enthusiasm and a strong customer focus to our licensed club environment.
Position Purpose
The Bookkeeper is responsible for the accurate and timely maintenance of the Club’s financial records, including accounts payable, accounts receivable, banking, reconciliations, month-end processing and preparation of monthly financial reports.
The role supports the integrity of the Club’s accounting system and provides reliable financial information to management while operating within established financial controls and procedures.
Payroll processing is undertaken by the HR/Admin Manager.
The Bookkeeper’s involvement in payroll is limited to recording, reconciling and reporting payroll information within the Club’s accounting records.
The Bookkeeper will also support the Club’s annual audit process and implement accounting adjustments or procedural changes identified through auditor review and agreed with management.
Key Responsibilities
Accounts Payable
- Process and code supplier invoices accurately within MYOB.
- Maintain supplier accounts and creditor records.
- Prepare weekly creditor payment runs.
- Prepare electronic payment batches and ABA files.
- Upload and verify payment files for subsequent approval by authorised Club personnel.
- Prepare and distribute supplier remittance advices.
- Review outstanding creditors and ensure payments are processed within agreed terms.
- Maintain supporting documentation and creditor filing systems.
- The Club’s existing AP procedures require payment preparation and final payment authorisation to remain segregated.
Accounts Receivable
- Raise customer invoices and maintain debtor accounts.
- Allocate payments received against outstanding invoices.
- Monitor outstanding accounts and follow up overdue debtors where required.
- Maintain accurate customer and accounts receivable records.
- Reconcile revenue received in advance and other relevant debtor-related accounts.
Payroll Accounting
Payroll preparation and processing, including timesheet review, pay runs, STP,
superannuation and employee payroll administration, is the responsibility of the HR/Admin Manager. The payroll SOP currently places final timesheet checking with HR before the pay run is processed.
The Bookkeeper will:
- Record or import approved payroll journals into MYOB.
- Reconcile payroll clearing and related general ledger accounts.
- Ensure payroll information provided by the HR/Admin Manager is accurately reflected in the financial accounts.
- Investigate payroll accounting discrepancies in consultation with the HR/Admin Manager.
- Include payroll expenditure within monthly financial reporting and reconciliations.
Banking & Reconciliations
- Complete regular bank reconciliations.
- Reconcile electronic clearing and other relevant Balance Sheet accounts.
- Review and reconcile holding and suspense accounts.
- Investigate transactional discrepancies and make appropriate corrections where the correct treatment is clear.
- Refer material or unusual financial matters to the HR/Admin Manager or General Manager.
- Maintain accurate reconciliation schedules and supporting working papers.
- Ensure clearing accounts are appropriately reconciled and investigated where balances remain outstanding. The current AP procedure requires electronic clearing balances to be reviewed after payment cycles.
Month-End & Financial Reporting
- Coordinate and complete routine month-end bookkeeping processes.
- Complete bank, Balance Sheet and general ledger reconciliations.
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📌 Bookkeeper – Licensed Club (Crescent Head)
🏢 Crescent Head Country Club
📍 Crescent Head
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