Port Hedland, Western Australia 6721, Australia

Full-time Permanent Experienced

Posted 25 Sep 2026

Description

Northfleet is a leading Western Australian transport and logistics provider, delivering reliable heavy vehicle solutions across the Pilbara and beyond. Our operations are built on a safety-first mindset, where protecting our people, clients, and the community is our highest priority. We are committed to compliant, risk-aware transport solutions that support major resource and infrastructure projects across the region.

About the role:

Northfleet is seeking a proactive and organised Operations Administrator to support the productive day-to-day coordination of fleet operations, personnel, and administrative activities of the Port Hedland Depot. Reporting to the Operations Manager, you will play a key role in ensuring operational compliance, resource scheduling, customer service, and administrative support across the business.

Responsibilities:

- Coordinate fleet and personnel movements using Fleet Management Systems (FMS) and other communication tools.
- Schedule and allocate resources to meet client requirements efficiently and safely.
- Maintain operational records, compliance documentation, licences, training registers, and reporting systems.
- Coordinate onboarding activities, including new starter documentation, inductions, medicals, and travel arrangements.
- Assist with purchase orders, supplier liaison,



workshop administration, and document control.
- Manage on-hire and off-hire processes for fleet assets.
- Liaise with drivers, operators, clients, and suppliers to ensure smooth service delivery.
- Ensure all job-related information, permits, and site requirements are communicated accurately.
- Support workplace health and safety initiatives and report incidents to the Operations Manager.
- Provide general administration and customer service support as required.

About You:

- Previous administration or operations coordination experience.
- Strong organisational and multitasking skills.
- Proficient in the Microsoft 365 suite and excellent computer skills.
- Excellent communication ( both written and verbal) and customer service skills.
- Understanding of workplace health and safety requirements.
- Current C Class Driver's Licence
- Ability to work effectively in a team environment and independently.
- A proactive approach to problem-solving and a willingness to learn.
- Currently residing in Port Hedland, WA
- Experience within transport, logistics, or hire industries (desirable).

What we offer:

- Competitive remuneration.
- Prospect to strengthen your career in a safety-critical leadership role.
- Ongoing development within a company that prioritises safety, compliance and continuous improvement.

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