About the role

Working closely with the Director, you will play a key role in the day-to-day operation of the business. This is a diverse and rewarding role that combines office administration, project support, document control, client communication and personal assistant responsibilities.

Key responsibilities

- Assisting with email management, correspondence, follow-ups and diary coordination

- Scheduling meetings and coordinating staff and client availability

- Answering calls and responding to routine enquiries

- Providing administrative and personal assistant support to the Director

- Preparing, formatting, issuing and filing reports, proposals, letters and business documents

- Setting up and maintaining project folders, records and correspondence

- Assisting with tender, proposal and quotation submissions

- Supporting client communications and follow-up activities

- Maintaining document control, business records and administrative registers

- Assisting with invoice processing, accounts administration and purchasing activities

About you

- Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration

- Excellent organisational skills and attention to detail





- Strong written and verbal communication skills

- Confidence communicating with clients, suppliers and professional stakeholders

- Experience using Microsoft Outlook, Word, Excel and electronic filing systems

- The ability to work independently while supporting a collaborative team environment

- A professional and proactive approach to problem solving

- The ability to manage confidential information appropriately

- A willingness to learn and contribute to business improvement initiatives

About us

Hade Consulting is a growing civil and structural engineering consultancy based in Traralgon. We provide practical engineering services to clients across the water, infrastructure, government and building sectors.

Perks

- A varied and rewarding role with genuine involvement across the business

- The opportunity to work closely with the Director and contribute to the growth of the company

- A supportive and practical team environment

- Flexible working arrangements

- A modern and professional office environment in central Traralgon

- Long-term career opportunities within a growing consultancy

- Exposure to a broad range of projects and business activities

📌 Office Administrator (Traralgon)
🏢 Hade Consulting
📍 Traralgon