Administrator | Rail Team | Applecross Location
Mader Group is a global leader in heavy equipment maintenance, backed by a people-first culture and real career progression.
As we continue to expand, we're looking for a sharp, energetic Operations Administrator to join our fast-moving Rail team at our Applecross head office.
You'll be the go-to support for mobilising rail maintenance crews, coordinating travel, and keeping our rail operations running smoothly.
If you thrive in a busy environment, love staying organised, and enjoy being the person who keeps everything on track, this role puts you right at the heart of a high-performing rail services business.
What you'll be doing:
Arrange end-to-end mobilisation and demobilisation for the maintenance crews
Manage site onboarding requirements including inductions, medicals and tickets
Coordinate travel, accommodation, and site access requirements
Work closely with Recruitment and Operations teams to ensure rail workforce requirements are met
Process invoices, timesheets, reimbursements, pay deductions and meal allowances correctly with high attention to detail
Manage uniform ordering and distribution, ensuring employees have the correct uniforms and PPE requirements
Manage invoicing and complete monthly reconciliations,



ensuring records are accurate and discrepancies are resolved promptly
What you'll bring:
Previous experience in a mobilisation, coordination or site administration role
Robust knowledge of onboarding, compliance and site requirements
Excellent attention to detail and the ability to manage competing priorities
Strong communication skills, confident liaising with clients, site contacts and internal teams
A solutions-focused attitude and a genuine passion for supporting people
Full Australian working rights, National Police clearance (or willing to obtain) and current driver's licence
What's on Offer:
Permanent full-time position
Monday to Friday – 7:30am until 4:00pm
Applecross location with free onsite parking
Competitive base salary + bonuses + superannuation
Supportive team and down-to-earth leadership
Team events and all-expenses-paid trips with Three Gears (Rottnest, team event, epic Christmas parties and more!)
Why Mader Group?
We're not just another mining company, we're known for doing things differently.
Our business is built on people, opportunity and values.
We support career growth, flexibility and fun, all while delivering exceptional results for our clients.
Have questions?
Reach out to Elysse - ******
#J-*****-Ljbffr

📌 Administrator (Western Australia)
🏢 Mader Group
📍 Western Australia