Surefire Management Group Pty Ltd – Brunswick VICKey responsibilitiesProvide daily administrative support to the Director / Owner, managing follow-ups, reminders, action items and outstanding tasksPrepare draft emails, correspondence, notes and business documentsAssist with meeting preparation, meeting notes and post-meeting actionsPrepare, format and edit Word documents to a professional standard and convert rough notes into transparent, well-presented documentsCreate, update and maintain Excel registers and trackers, including action lists, task lists and project administration trackersDraft professional emails and monitor and organise relevant email correspondenceFollow up clients, subcontractors, suppliers, laboratories and staff for outstanding informationPrepare draft invoices in Xero and assist with basic invoicing, payment tracking and accounts administrationAssist with day-to-day office organisation, maintain office supplies and filing systemsAssist the Director / Owner with reasonable personal administrative tasks including booking appointments,



organising reminders and coordinating personal paperworkAbout youStrong experience in administration, executive support, office management or business supportStrong Excel skills, including maintaining trackers, registers and simple spreadsheetsStrong email writing and communication skillsExperience using Xero for basic invoicing, payments or accounts administrationAbility to manage files, folders, naming conventions and document controlHigh attention to detail and strong follow-through and task ownershipOrganised, structured, resilient and calm under pressureDiscreet, trustworthy, practical and solutions-focusedReliable, accountable and consistentAbout usSurefire Management Group is a fast-moving, owner-led business.
The Executive Assistant will play an important role in helping Surefire Management Group become more organised, structured and professionally administered.
#J-*****-Ljbffr

📌 Executive Assistant (Melbourne)
🏢 Surefire Management Group
📍 Melbourne