Select how often (in days) to receive an alert:7 month fixed-term, part-time role (parental leave coverage).64 hours per fortnight - 4 days per week,Up to $69,****** (HS2) - $85,****** (HS25) per annum - full-time equivalent pro-rated for part-time.Attractive salary packaging options are available.At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground.
Everything we do is underpinned by our core values, Excellence, Compassion and Innovation.
Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.About the roleProfessor Sherene Loi is a clinician–researcher who holds several key leadership roles, including:Senior Consultant Medical Oncologist, Breast ServiceGroup Leader, Translational Breast Cancer Genomics and Therapeutics LaboratoryBreast Stream Lead, Parkville Clinical Trials UnitThis fixed-term position provides comprehensive operational and administrative support to Professor Loi—an internationally recognised clinician scientist—and the Loi Laboratory during a 7-month maternity leave period commencing in November ****.
Salary will be commensurate with skills and experience.The Personal Assistant will support Professor Loi's diverse professional responsibilities by ensuring the effective and timely management of administrative and operational tasks in a fast-paced setting.Remuneration as per Health and Allied Services, Managers & Administrative Workers EBA.
base per annum, $69,****** - $85,****** (full-time equivalent - to be prorated for Part Time) dependent on candidate experience.
To be discussed with Hiring Manager.About youYou will have highly developed communication and organisational skills with a proactive and solutions focused approach.You'll bring with you:Experience providing administrative support to executives or academic leaders in a complex, multi-faceted environmentDemonstrated experience in a healthcare, research, or academic settingDemonstrated ability to contribute effectively as a participative and supportive team memberDiscretion dealing with confidential and sensitive informationDemonstrated ability to be qualified in all forms of communicationDemonstrated ability to provide excellent customer serviceAbility to work autonomously and effectively whilst dealing with time sensitive arrangementsComputer proficiencyWe offer a range of benefits which support our people both personally and professionally,



including:Up to $11,660 in salary packaging to increase your take home payDiscounted health insurance and eye careA comprehensive health and wellbeing programPublic transport options at our doorstep and end of trip facilities for cyclistsOnsite eateries and coffee shops and inviting rooftop garden spacesPathways for professional development and new career opportunitiesive weeks annual leave, 17.5% leave loading & purchased leave optionsFlexible, hybrid working practicesInclusion and belongingPeter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.
We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.
We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.Alternatively, please contact us using the information below for a confidential discussion.Hiring Manager: Sherene LoiContact Number: Applications Close: *****pm Thursday 1 October ****.Position SummaryProfessor Sherene Loi is a clinician researcher responsible for multiple roles as:Senior Consultant Medical Oncologist, Breast ServiceGroup Leader, Translational Breast Cancer Genomics and Therapeutics LaboratoryBreast Stream Lead, Parkville Clinical Trials UnitThis fixed-term position provides comprehensive operational and administrative support to Professor Sherene Loi, an internationally recognised clinician scientist, and the Loi Laboratory during a 12-month maternity leave period, starting late April ****.
Salary/classification will be based on skills and experience.The Personal Assistant ensures the timely completion of all administrative tasks for Professor Loi's workflow in as effective manner as possible given the busy nature of her diverse roles.Health and Allied Services, Managers and Administrative WorkersClassification or Salary RangeHS2Category C: Position within a non-clinical setting.Key RelationshipsInternal All Peter Mac staff, in particularLoi Lab Staff membersScientific Administration staffGrants Administration staffDepartment of Cancer Medicine staffClinical Trials staffHospital departments including Specialist Clinics, Admissions and Registrations, Cancer Imaging and Health Information ServicesHuman EthicsExternalPatients,



Families or Care GiversHealth Care ProvidersInternational peak bodies and organisationsPharmaceutical companies (both international and national)Research Funding AgenciesCollaborators & Associated Administrative StaffEvent OrganisersCaterers & SuppliersSkillsMinimum 3 years' experience providing administrative support to executives or academic leaders in a complex, multi-faceted environmentDemonstrated experience in a healthcare, research, or academic settingDemonstrated ability to contribute effectively as a participative and supportive team memberDiscretion dealing with confidential and sensitive informationDemonstrated ability to be professional in all forms of communicationDemonstrated ability to provide excellent customer serviceHighly developed communication and organisational skillsProactive and solutions focused approachAbility to work autonomously and effectively whilst dealing with time sensitive arrangementsComputer proficiencyDesirable Requirements Experience in business and financial management processesExperience working with clinical dataUnderstanding of medical terminologyQualifications in a health related disciplineExperience working within a health care & / scientific settingExperience with Patient Administration systemsKey AccountabilitiesKey Responsibilities Within the Cancer Research Division:Pre and post award management of internal/external funding applications – particularly grant and fellowship submissionsManaging milestones and contractual obligationsAssisting with complex travel and conference organisationPreparing and submitting invoices and financial reimbursementsLab members' leave administrationEvent coordination and organisation as requiredMinute taking as requiredRecruitment and other administrative tasks as requiredWithin the Department of Cancer Medicine and Clinical Trials:Liaise with patientsClinic schedule assistance for Professor LoiRetrieval of results, histories etc. for inpatientsLiaising with Clinical Trials TeamAssisting with human ethics administrationResponding to changes in patient suitability for trialsPeter Mac is a child safe organisation and has a commitment to child safety and wellbeing.WHY WORK FOR PETER MACPeter Mac offer a range of benefits which support our people both personally and professionally.Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria.
We recognise their strength and resilience and pay our respects to their Elders past and present.
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📌 Personal Assistant (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne