Job Description

Some of your responsibilities will include:

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Governance meeting preparation (agenda, papers, briefing materials) for both regional and statewide steering committees and boards
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Minutes, actions, and escalation pathways, supporting rapid turnaround of requests
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Program/project change control documentation
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Tracking and closing governance actions
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Monitoring and updating risk, issue, and dependency registers to support governance reporting
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Providing administrative continuity and ensuring critical activities have been finalised
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Enabling effective utilisation of senior Subject Matter Experts
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Supporting capacity planning
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Ensuring program records and evidence requirements are met
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Standardises and validate completeness, consistency and accuracy of program data used for reporting and governance
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Ensures governance alignment between districts and region
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Supports region wide consistency in program oversight
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Improves audit readiness and accountability
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Recording of district progressed escalation change requests ensuring necessary RLT member actions are progressed and finalised to enable close out of ECR and or further escalation through PDO board.
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Requirements of the role

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Proven expertise in a comparable support role, possessing high level communication skills both orally and in writing.
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Highly proficient in using the current Microsoft Office Suite.
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Demonstrated experience in program or project controls, reporting, or governance support in a complex delivery workplace Skills and abilities
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Demonstrated interpersonal skills, as well as communication skills, with internal and external stakeholders.
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Robust analytical skills with ability to interpret and synthesise program data into meaningful insights
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High attention to detail, particularly in data validation, reporting accuracy, and governance documentation
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Technical/ Occupation Specific

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Executive correspondence - Uses understanding of executive correspondence techniques to develop accurate ministerials, briefing notes and executive letters in a timely manner.
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Experience using project/program management and reporting systems (e.g. registers, dashboards, SharePoint, or similar information systems)
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Advanced capability in Microsoft Excel (data analysis, reporting) and PowerPoint (executive reporting)
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Please note this role is based out of Townsville.

📌 Project Advisor Townsville (Australia)
🏢 Talent
📍 Australia