About the CompanyOur client is a property investment and asset management business with a national portfolio, known for a hands-on, relationship-driven approach to managing its assets.
This is a genuinely supportive environment where initiative is valued and career growth is supported for the right person.The OpportunityWe are seeking a motivated and energetic Facilities Coordinator for a commercial property in Melbourne's south east.
This is a hands-on, customer-facing role, more akin to centre management than traditional facilities management, where you will be the key point of contact for tenants, contractors and service providers on a day-to-day basis.Working closely with the wider property and facilities team, you will coordinate the day-to-day operational and administrative requirements of the site, ensuring it is safe, well maintained and running smoothly.This role suits someone who is administratively strong, while also being proactive enough to walk the site, assess issues, engage with tenants, build relationships and problem solve, more than someone looking for a heavily technical or trades-based role.Key ResponsibilitiesAct as the first point of contact on-site for tenants, contractors and service providersManage the work order system, ensuring requests are logged, actioned and closed out in a timely mannerConduct regular site inspections, identifying maintenance and operational issues and coordinating timely resolutionWalk the site regularly to proactively assess issues, engage with tenants and problem solve in real timeCoordinate contractors and service providers, including inductions, site access, permits and compliance documentationSupport essential services testing and compliance obligationsMaintain accurate site records, maintenance schedules, compliance documentation and service reportsAssist with monitoring expenditure, including purchase orders, invoices and quotationsSupport WHS requirements,



risk assessments and incident reportingBuild and maintain strong relationships with tenants, contractors and internal stakeholdersProvide general onsite support to the Property and Asset Management teamsAbout the CompanyOur client is a property investment and asset management business with a national portfolio, known for a hands-on, relationship-driven approach to managing its assets.
This is a genuinely supportive environment where initiative is valued and career growth is supported for the right person.The OpportunityWe are seeking a motivated and energetic Facilities Coordinator for a commercial property in Melbourne's south east.
This is a hands-on, customer-facing role, more akin to centre management than traditional facilities management, where you will be the key point of contact for tenants, contractors and service providers on a day-to-day basis.Working closely with the wider property and facilities team, you will coordinate the day-to-day operational and administrative requirements of the site, ensuring it is secure, well maintained and running smoothly.This role suits someone who is administratively strong, while also being proactive enough to walk the site, assess issues, engage with tenants, build relationships and problem solve, more than someone looking for a heavily technical or trades-based role.Key ResponsibilitiesAct as the first point of contact on-site for tenants, contractors and service providersManage the work order system, ensuring requests are logged,



actioned and closed out in a timely mannerConduct regular site inspections, identifying maintenance and operational issues and coordinating timely resolutionWalk the site regularly to proactively assess issues, engage with tenants and problem solve in real timeCoordinate contractors and service providers, including inductions, site access, permits and compliance documentationSupport essential services testing and compliance obligationsMaintain accurate site records, maintenance schedules, compliance documentation and service reportsAssist with monitoring expenditure, including purchase orders, invoices and quotationsSupport WHS requirements, risk assessments and incident reportingBuild and maintain strong relationships with tenants, contractors and internal stakeholdersProvide general onsite support to the Property and Asset Management teamsAbout YouExperience in a Facilities Administration, Coordination, Property Administration, or someone looking to step up from a Trade Background with strong administrative skillsSome exposure to or comfort working alongside trades is a bonus, though this is not a hands-on trade roleHighly organised and administratively strong, comfortable managing volume and processConfident communicator with a natural relationship-building styleA proactive, "get up and go" attitude and genuine enthusiasm for the roleBasic understanding of leasing terms (net versus gross) and outgoings is an advantageGood working knowledge of Excel and general data management is a bonusWhy This RoleJoin an agile and genuinely supportive team where your contribution is visible and valuedVariety in your day to day, from tenant relationships through to hands-on site coordinationLong term career support, including internal mobility for the right person as the business growsA well-resourced site with modern systems and support in place
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📌 Facilities Coordinator (Melbourne)
🏢 Capstone Recruitment
📍 Melbourne