Office Administrator / Operations SupportA commercial flooring business based in Seven Hills, working on projects across NSW and beyond.
We're a small, hands-on team: everyone here can see the effect of their work, and nobody's a number.We're growing, and we're modernising how we run.
That's where you come in.About the roleYou'll own the day-to-day operational heartbeat of the business — managing financial workflows in Xero, tracking invoicing across multiple live projects, confirming payments, and solving the small problems before they turn into fires.It sits right at the intersection of admin, finance visibility and problem-solving.
You'll be the person we rely on for accuracy, initiative and clear communication, and you'll work alongside our office, estimating and project teams every day.Key responsibilitiesAccounts and XeroRaising and issuing client invoices in Xero, including progress claims across multiple jobsEntering and coding supplier invoices against the right job and cost codeReconciling accounts and owning payment confirmations end to endPreparing cash flow and outstanding-accounts reporting so we always know where we standFollowing up overdue accounts — politely, but persistentlyProject and job administrationSetting up and maintaining job references so every cost lands against the right projectTracking invoicing across concurrent projects and flagging anything unbilled or slippingKeeping project paperwork, variations and approvals filed and findableLiaising with project managers, estimators and site teams on job documentationProcurement and vendorsSourcing and vetting suppliers,



subcontractors and services, and comparing quotesRaising purchase orders and confirming pricing, lead times and deliveryMaintaining supplier records, insurances and compliance documentationSystems and improvementSpotting process gaps and proposing better ways of doing things — and being listened toHelping implement and test new systems and automation as we roll them outBuilding and maintaining the spreadsheets, trackers and templates the team runs onAbout youSolid office administration experience, or transferable skills you can demonstrateHands-on experience with accounting software — Xero ideally, or MYOB, QuickBooks or similarExceptional communication: clear, proactive and reliable, in writing and on the phoneA can-do attitude — you see problems as puzzles, not obstaclesStrong attention to detail and genuine comfort with financial data and spreadsheetsOrganised, self-directed, and able to prioritise without hand-holdingWillingness to grow into recent responsibilities as we automate and scaleExperience in construction, trades or a project-based business is a bonus, not a requirement.
If you've run the admin engine of a busy small business, we want to hear from you.
$70,000 – $80,000 plus super, depending on experience, with a yearly review built inA role that grows as we do — new systems, new tools, new scopeA small, tight team where your work is visible and genuinely valuedA clear pathway to expand your skill set rather than repeat the same year twiceOn-site parking, and an easy Seven Hills location
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📌 Office Administrator / Operations Support (Sydney)
🏢 Tasc Flooring
📍 Sydney