Medical Secretary / Practice AdministratorMedical Secretary / Practice AdministratorBrighton, VIC | 4-5 days per weekWe are a growing, family run,boutiquepsychology and psychiatrypractice seeking a reliable and organised Medical Secretary / Practice Administrator.
We pride ourselvesin making a difference in patients' mental health journey's here at Kin Clinic.
We are seeking a kind, motivated and ambitious individual who can continue to grow and progress with our growing practice while supporting the day-to-day operations of our clinic.Working closely with psychiatrists, psychologists, and the practice manager, you will play a key role in ensuring a smooth, skilled, and welcoming experience for patients.
You will be gaining valuable experiencein mental health care, while genuinely helping people day to day.Clinic Founders Dr Iona and Dr Tom, and Practice manager Darragh are driven to provide the best care for our patients and a supportive workplace environment for our team.If you share our values, and are looking for a long term career in medical reception we want to hear from you.Key ResponsibilitiesManage appointments, cancellations, and clinician schedulesCoordinate and maintain patient waitlistsPrepare and manage electronic medical recordsSupport patients to complete intake forms,support report writing,



and proofreadclinicalreportsAnswer phone calls and manage email enquiries professionallyProvide administrative support to cliniciansMaintain accurate records and strict confidentialityOpening & closing the clinicOther tasks supporting the clinic operation where requiredAbout YouRequiredPreviousmedical administration or reception experienceLooking for a long term career in medical reception with a view to grow into more senior rolesHighly organised with strong attention to detailProfessional, friendly, and confident communicatorConfident in answering calls and enquiriesAble to manage competing priorities in a busy environmentProficientwith computer systems and practice software (Excel,Microsoft, practice management systems)Reliable, proactive, and a strong team playerPassionate about helpingothersFull working rights in AustraliaExperiencein managing clients who may present as distressedHighly Experienced in Medical Secretary RolesExperience in medical or mental health settingsWhat We OfferSupportive and collaborative team environmentRegular team connection time, including weekly team coffeesModern clinic in Brighton, close to cafés and local amenitiesOpportunity for career development and promotionMeaningful work within mental health careOngoing training and supportNewly renovated work environment withhigh endfacilitiesCycle to work or work out before or after work with shower and change facilitiesEasy commute, with staff parking orwithin 2 minute walk from Gardenvale StationWork Type4-5 days per week (flexible for the right candidate)RenumerationSee Guide above, dependent on Experience.
Paid super and annual leave.
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📌 Medical Secretary / Practice Administrator (Melbourne)
🏢 kin.clinic
📍 Melbourne