FULL-TIME HOURS (38 hours per week over 4 days)SURGICAL PRACTICE, MELBOURNE CBDTEAM ENVIRONMENTCLOSE TO ALL FORMS OF PUBLIC TRANSPORTWe are seeking an experienced and highly organised Medical Secretary / Personal Assistant to join a dynamic group practice of Oral and Maxillofacial Surgeons in a modern, purpose-built facility in the heart of Melbourne CBD.This is an exciting opportunity to become part of a supportive, professional team dedicated to delivering outstanding patient care.
The clinic is conveniently located close to all public transport and offers access to on-site amenities including a café and fitness centre.About the Role:This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively.




You will play a key role in ensuring the smooth day-to-day operation of the practice while providing exceptional service to patients and clinicians.Key Responsibilities:Managing a high-volume phone line with professionalism and efficiencyCoordinating patient bookings and scheduling appointmentsSupporting consulting sessions and assisting clinicians as requiredPreparing patient accounts and documentationOrganising theatre and hospital bookingsMaintaining accurate patient records and digital filesWorking with Xestro medical software system (experience ideal, but not essential)To be successful in this role, you will have:Previous experience in a surgical or specialist practice (dental experience also considered)Strong computer skills with fast and accurate keyboard abilityExcellent communication and interpersonal skillsThe ability to multitask and prioritise effectivelyA team-focused attitude with a high level of professionalismReliability, punctuality, and a well-presented appearanceThe offer in Brief:Permanent full-time position (38 hours per week, across 4 days)A modern and well-equipped working environmentA supportive and collaborative team cultureThe chance to build a long-term career in specialist surgical practice
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📌 Medical Secretary - Fulltime (Melbourne)
🏢 Doctors Secretarial Agency
📍 Melbourne