Department of Education Victoria – Bellarine VIC3d ago , from Department of Education & Training VictoriaOcean Grove Primary School is situated in central Ocean Grove on the Bellarine Peninsula and has provided quality education for our community's children since ****.
Established grounds provided a treed environment for outdoor programs whilst our proximity to the foreshore, shops and community facilities provides ample opportunity for local community interaction.
Our current enrolment of 600 students enables us to provide specialist teaching in areas of Performing and Visual Arts, Physical Recreation, STEM and Library.
The school has a caring atmosphere, a balanced staff and prides itself on the active involvement of parents and community in the many facets of school life, both in and out of the classroom.Ocean Grove Primary School continues to provide a comprehensive curriculum underpinned by a strong link between technology and teaching and learning.
The curriculum includes a range of specialist programs, interventions and extension programs and informed up to date research projects.Ocean Grove Primary School staff show a strong commitment to a culture of ongoing and continuous improvement, in particular in professional learning, peer coaching and performance and development.School Council actively promotes the development of new initiatives to improve and enhance learning and teaching.
Many extra curricula programs are available due to the support from parents and the wider community, allowing students greater choices in their learning.Selection Criteria1.
Demonstrated High-Level Organisational and Time Management SkillsDemonstrated highly developed organisation skills and the ability to effectively manage multiple priorities and with strong attention to detail and the ability to adapt to changing circumstances.2.
Communication and Interpersonal SkillsDemonstrated ability to communicate effectively and the proven capacity to build positive professional relationships with staff, parents and students.3.
ICT and Systems ProficiencyDemonstrated experience using eduPay, Microsoft Office applications, CASES21 and the school administration system.4.
Ability to Work Independently and as Part of a TeamDemonstrated ability to take initiative, exercise sound judgement, and work independently while contributing positively to a collaborative team environment.5.
Demonstrated Capacity to Exercise Sound Judgement and Problem-Solving SkillsDemonstrated ability to analyse situations, identify priorities, and make informed decisions.
Experienced in responding to unexpected operational challenges while maintaining a calm and professional approach.
Proven capacity to develop practical solutions, anticipate potential issues, and ensure the smooth and efficient operation of daily school activities with minimal disruption to student learning.RoleWhile the role requires working independently at times, the school's administration environment is highly collaborative and team-focused.The key responsibilities of the role include supporting the day-to-day organisation of the school, as well as coordinating excursions, camps and other activities.
Based in the front office, the role also includes reception and general administration duties, providing an important point of contact for students, families,



staff and visitors.Daily OrganisationRead and respond to communication from staff and CRT providers.Ensure all classes, yard duties and events are appropriately covered by CRTs or staff.Contact, book and coordinate CRTs.Update Sentral with teaching staff leave.Liaise with the Assistant Principal on daily changes and staffing changes.Maintain a bank of CRTs and liaise with the Assistant Principal and/or Business Manager around CRT employment.Maintain and follow-up the daily organisation diary to ensure significant impactful events on the school can be managed with available staff.Use approved leave information to plan, determine and track CRT coverage needed.Develop and maintain CRT induction folders.Induct and brief agency CRTs on school processes and policies.Liaise with teachers to assist with work required for replacement classes.Report to the Assistant Principal when work has not been left for planned absences.School Level PayrollOnboarding of casual staff including all required checks and documentationAll functions of school level payroll, including DE requirementsUploading SLP fortnightlyExcursions/Camps/Activities OrganisationLiaise with teachers to ensure excursions, camps and other activities/events are organised as per DE and OGPS processes and policies including risk assessments, Student Activity Locator entries and Agreements checked by the Legal Department.Oversee the effective running of events including student attendees, non-attendees and staffing.Complete Administrative tasks associated with whole school events as required by the Principal team, including but not limited to assemblies and information nights.With the Business Manager prepare costs for camps and assist teachers with costings for other excursions/events/activities.Prepare Sentral information and notifications to staff regarding students requiring permission to attend camps/excursions etc.Follow up payments for camps and excursions before students attendEnsure the DE medical forms, first aid requirements, medication and other information needed is provided to staffFamily FinancialFinancial assistance (including receipting, CSEF, BPAY, CentrePay) when neededTermly checking of family statements and sending them to familiesCharges removed and entered into SentralOther Administration and first aid tasksResponsibilitiesThis position is responsible for the daily organisation, assisting staff with camps, excursions and activities coordination, School Level Payroll for relief staff, monitoring family statements and general administration, first aid and reception duties.Daily organisation tasks completed outside of normal working hours will be compensated with reduced hours onsite, this is negotiable.Qualifications:No formal qualification is requiredSatisfactory Working with Children CheckSatisfactory Criminal Records CheckLevel 2 First AidPersonal QualitiesAbility to multi-taskOrganisational and time management skillsStrong work ethicGood communication skills ¿ verbal, written, ICT.Good interpersonal skillsA committed,



well presented professionalAn ability to work with others as a part of a teamAn ability to work independentlyHonest, trustworthy and respectful of privacyWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.Diversity and InclusionThe department is committed to diversity and inclusion and developing a workforce that is representative of the community we service.
We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) ****** seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.Child Safe StandardsVictorian government schools are child protected environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:pal/child-safe-standards/policyDE ValuesThe department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools.
Information on the department values is available at:pal/values-department-vps-school-employees/overviewOther InformationAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
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📌 Daily Organiser / Administration (Victoria)
🏢 Department of Education & Training, Victoria
📍 Victoria