Civil Mine & Quarry Geotechnics Pty Ltd (CMQ)
Melbourne, VIC
Office Manager / Senior Administrator
About CMQ
Civil Mine & Quarry Geotechnics Pty Ltd (CMQ) is a growing specialist engineering consultancy providing geotechnical services across the civil infrastructure, energy, mining, quarrying and land development sectors.
We work with a diverse range of clients across Victoria and Australia, from major infrastructure and energy projects through to mining, quarrying and development projects.
Our approach is practical and collaborative. We put our clients first and work closely with project teams to develop fit-for-purpose engineering solutions while maintaining a strong focus on quality, safety and professionalism.
As CMQ continues to grow, we are seeking an experienced and organised
Office Manager / Senior Administrator
to support the day-to-day operation of our business.
About the Role
This is a varied role suited to someone who enjoys being at the centre of a busy professional services business.
You will provide administrative and operational support across the company, assisting our directors, engineers, project managers and field teams while helping ensure CMQ's office, financial administration and internal systems continue to run smoothly.
The role will include a combination of general office administration, document preparation, bookkeeping support, project administration and coordination of day-to-day business activities.
For the right person, there will be opportunities to take increasing ownership of CMQ's administrative and office management functions as the business continues to grow.
Key Responsibilities
Your responsibilities will include:
Providing general administrative and office management support to the CMQ team
Managing incoming telephone calls, emails, correspondence, mail and deliveries
Coordinating meetings, appointments, travel and accommodation where required
Maintaining electronic and physical filing systems and company records
Preparing,



formatting and proofreading correspondence, proposals, technical reports and other business documents
Undertaking final formatting and document quality checks on technical reports prior to issue to clients
Assisting with document control, project records and administration
Supporting the preparation and administration of proposals, tenders and client documentation
Maintaining office supplies, equipment and general office facilities
Assisting management with internal business administration and coordination
Assisting with employee onboarding and general personnel administration
Supporting timesheet and expense administration
Assisting with bookkeeping and financial administration, including:
accounts payable and accounts receivable
processing and recording financial transactions
bank and credit card reconciliations
supplier invoices and employee expenses
assisting with client invoicing and debtor follow-up
Liaising with CMQ's external accountants, suppliers, clients and other professional service providers
Assisting with the continued development and maintenance of CMQ's administrative systems, procedures and templates
Providing additional administrative support to the Directors and management team as required
About You
We are looking for someone who is organised, dependable and comfortable taking ownership of the day-to-day administrative requirements of a growing business.
Ideally, you will have:
At least
3 years' experience
in office administration, office management, bookkeeping or a similar role




Robust organisational skills and the ability to manage multiple priorities
Excellent attention to detail
Robust written and verbal communication skills
A professional and approachable communication style
Strong Microsoft Office skills, particularly
Word, Excel, Outlook and PowerPoint
Experience with accounting, bookkeeping or timesheet systems
Experience using
QuickBooks Online
or similar accounting software would be highly regarded
Confidence working with financial information, invoices and reconciliations
Strong document formatting and proofreading skills
The ability to work independently and identify tasks that need to be completed without constant direction
The ability to handle confidential and commercially sensitive information appropriately
A practical, proactive and solutions-focused approach
Full, unrestricted Australian working rights. Employer sponsorship is not available for this position.
Experience within an
engineering, consulting, construction, professional services or project-based environment
would be advantageous but is not essential.
What We Offer
CMQ is a growing business, and this role provides an opportunity to become an important part of our team and contribute directly to the way the company operates.
We offer:
A varied role with exposure to all areas of a growing engineering consultancy
The opportunity to work closely with company directors and senior management
A friendly, collaborative and professional working environment
Opportunities to develop the role and take on greater responsibility as the business grows
Exposure to major infrastructure, energy, mining and quarrying projects across Victoria and Australia
A workplace where initiative, reliability and continuous improvement are valued
Civil Mine & Quarry Geotechnics is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees.
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📌 Office Manager / Senior Administrator (Melbourne)
🏢 Civil Mine & Quarry Geotechnics
📍 Melbourne