Job Description
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Employment Type: Fixed-term contract with a view to permanency
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Hours: Part-time (0.8 FTE) to Full-time
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NFP Salary Packing upto $18,550
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Applications: Applications will be reviewed as received, and the position may be filled prior to the closing date if a suitable candidate is identified.
About the Role n
Join a growing, purpose-driven organisation dedicated to advancing mental health through education, research and clinical services.
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We are seeking an experienced and highly organised Finance Officer to join our growing Finance team. Reporting to the Finance Manager, you will play a key role in supporting the Institute's financial operations through the delivery of accurate payroll, accounts payable, reconciliations, and financial administration functions.
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This position offers an excellent opportunity to contribute to a dynamic and expanding organisation while working collaboratively with colleagues across our academic, clinical and research divisions.
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As Cairnmillar prepares to implement a new finance system, the successful candidate will have the opportunity to participate in this exciting project and contribute to ongoing process improvements.
Key Responsibilities n
Your responsibilities will include:
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Process fortnightly payroll for 150+ employees, including salary packaging, superannuation, and entitlements.
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Manage accounts payable end-to-end, including invoice entry, payments, remittances, and receipts.
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Maintain daily bank feeds and reconcile transactions.
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Process client payments in clinic and student management systems.
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Complete annual payroll reconciliation and ensure Tax Ready compliance.
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Manage invoice, payment, and student-related queries.
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Record and receipt donations.
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Administer corporate credit card transactions and monthly statements.
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Manage accounts receivable and follow up outstanding amounts.
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Process student fees and manage payment plans.
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Investigate and resolve receivable discrepancies.
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Post general journals to the general ledger.
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Reconcile superannuation, PAYG withholding and salary packaging transactions.
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Perform monthly general ledger and bank reconciliations.
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Provide information and reporting to internal stakeholders.
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Prepare monthly cashflow statements.
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Maintain the fixed asset register.
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Provide administrative support as required.
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Assist with special events.
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Undertake other duties as directed.
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For a full list of responsibilities, please refer to the Position Description.
About You n
To be successful in this role, you will bring:
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Current Police Check and Working with Children Check
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Proficient in MYOB, Excel and Payroll, HRIS systems, preferably Employment Hero
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Solid understanding of organisational financial processes
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Minimum five years' experience in accounting or bookkeeping
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Experience processing payroll for 100+ staff
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High accuracy and attention to detail
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Strong communication and interpersonal skills
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Ability to maintain confidentiality
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Degree or qualification in Accounting or Finance
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Experience in NFP, including acquittal reporting would be advantageous.
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About Cairnmillar Institute n
For more than 65 years,



The Cairnmillar Institute has been a leading not-for-profit organisation dedicated to improving mental health through education, research, and clinical practice in psychology, counselling, and psychotherapy.
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Today, Cairnmillar is one of Australia's largest educators of postgraduate psychologists and counsellors. In addition to our education programs, we provide a broad range of clinical services across four Melbourne locations: North Melbourne, Hawthorn East, Dandenong and Melbourne CBD, as well as through remote service delivery.
Why Join Cairnmillar? n
At Cairnmillar, we value our people and foster a supportive, inclusive and purpose-driven workplace. We offer:
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The opportunity to make a meaningful contribution to mental health and wellbeing.
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A supportive and collaborative finance team environment.
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Genuine opportunities to contribute to process improvement and system implementation projects.
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A strong focus on employee wellbeing.
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Salary packaging benefits.
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Access to our Employee Assistance Program (EAP).
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A friendly and welcoming workplace culture.
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A commitment to diversity, inclusion and equal opportunity employment.
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Child Safety and Employment Screening n
Cairnmillar Institute is committed to child safety and has zero tolerance for child abuse.
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The successful applicant will be required to obtain and maintain:
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A satisfactory National Police Check.
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A valid Working with Children Check.
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Satisfactory reference checks.
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Our Values n
At Cairnmillar, we are guided by the values of:
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Collaboration | Compassion | Integrity | Professionalism | Respect
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We seek people who demonstrate these values in their work and interactions every day.
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#J-*****-Ljbffr

📌 Finance Officer (Victoria)
🏢 The Cairnmillar Institute
📍 Victoria