Job Description
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Love events, hospitality and seeing all the details come together? This could be the role for you.
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The Sharks Group is entering an exciting new chapter, with the highly anticipated opening of the new Sharks Leagues Club this Spring.
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We're looking for an organised, energetic and customer-focused
Functions Coordinator
to join the team at Sharks Leagues Club.
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Working closely with our Functions Manager, you'll play an important role in coordinating and delivering a diverse range of functions and events – from corporate functions and celebrations through to member events, Club activations and Sharks game days.
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This is a hands‐on role where you'll be involved from the initial enquiry and planning stages right through to being on the floor and helping bring the event to life.
About the role n
As Functions & Events Coordinator, you'll be a key point of contact for our clients, helping them plan their event and ensuring all the details are captured, communicated and delivered.
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You'll work across our dedicated function rooms, The Chairmans, and other private and semi‐private spaces throughout Sharks Leagues Club.
You will: n
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Manage incoming function and event enquiries and assist clients with packages, spaces and event requirements.
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Coordinate functions from booking and planning through to event delivery and post‐event follow‐up.
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Prepare quotes, booking documentation, function sheets, event orders and run sheets.
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Coordinate room layouts, catering, beverages, AV, entertainment,



staffing and other event requirements.
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Build strong relationships with clients and provide friendly, professional communication throughout their event journey.
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Follow up enquiries and help convert opportunities into confirmed bookings.
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Support the planning and delivery of Club events, member events, promotions, seasonal celebrations and major activations.
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Liaise with Catering, Marketing, Club Operations, Security, suppliers and other stakeholders.
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Be hands‐on during functions and events, helping coordinate staff, service flow, room presentation and operational requirements.
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Conduct staff briefings and provide on‐the‐job direction to Functions staff.
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Help ensure our functions and events consistently deliver a high‐quality Sharks experience.
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Be involved in key events and Sharks game days as required.
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About you n
We're looking for someone who loves the detail behind a great event but is just as comfortable being on the floor making sure everything runs to plan.
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You'll be organised, approachable and solutions‐focused, with the ability to juggle multiple enquiries, functions and priorities in a fast‐paced hospitality environment.
Ideally,



you will have: n
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Previous experience in functions, events, hospitality, administration or a similar customer‐focused role.
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Experience coordinating functions or events from enquiry or concept through to delivery.
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Strong customer service and relationship‐building skills.
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Excellent organisation and time management skills.
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Strong written and verbal communication skills.
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Great attention to detail and accuracy.
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Confidence communicating with clients, suppliers and internal stakeholders.
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The ability to remain calm and find solutions when plans change.
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Robust administration and computer skills.
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An understanding of function operations, catering and event delivery.
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Confidence providing direction to event staff and supporting service delivery.
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Flexibility to work evenings, weekends and game days as required.
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Why join the Sharks? n
This is an exciting opportunity to join Sharks Leagues Club and be part of developing a growing functions and events offering.
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You'll get exposure to a broad mix of events – from private celebrations and corporate functions through to major Club activations and Sharks game days – while building your experience across event planning, client management, hospitality and operational delivery.
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If you're passionate about events, love working with people and get satisfaction from seeing a great event come together, we'd love to hear from you.
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#J-*****-Ljbffr

📌 Functions Coordinator (Sydney)
🏢 Sharks Leagues Club
📍 Sydney