Job Description
Description
n
Role Overview
n
We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.
n
This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.
n
Key Responsibilities
n
n
Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
n
Manage diaries and inboxes, coordinating internal and external meetings
n
Organise meetings, book meeting rooms and arrange catering
n
Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
n
Process and manage expenses via Concur, ensuring timely submission and reconciliation
n
Act as a key point of contact for internal and external stakeholders
n
Manage team communications, including handling calls, emails and general correspondence
n
Provide front-of-house support when required, including greeting clients and managing calls
n
Support the organisation of client meetings, roadshows and events
n
Maintain accurate records, databases and filing systems,



including printing, scanning and e-filing
n
Track office supplies and order stationery as required
n
Coordinate couriers and manage incoming and outgoing deliveries
n
Assist with ad hoc projects, research tasks and broader team initiatives
n
Provide support to the Corporate Access team where required
n
Provide cover for front of house as needed
n
Ensure confidentiality is maintained across all communication and materials
n
n
Skills & Experience
n
n
Previous experience in an administrative or team assistant role, ideally within financial services
n
Strong organisational skills with the ability to manage multiple priorities and deadlines
n
High attention to detail and accuracy, including data entry and record keeping
n
Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
n
Experience with Concur or similar expense systems highly regarded
n
Excellent written and verbal communication skills, with a professional and confident telephone manner
n
Proven ability to multitask, prioritise and meet strict deadlines
n
Ability to build strong working relationships across teams
n
n
Personal Attributes
n
n
Proactive and takes initiative, with a strong sense of ownership
n
Discreet and trustworthy, with the ability to handle sensitive information
n
Calm under pressure and adaptable to changing priorities
n
A team player with a positive, flexible and approachable attitude
n
Qualified, polished and confident in manner
n
n
n

📌 Equity Administrative Assistant, Sydney (New South Wales)
🏢 Jefferies Financial Group
📍 New South Wales