Job Description
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Business Administration Officer
n Cleared Recruitment is supporting a leading global organisation within the aerospace and defence sector in the search for a Business Administration Officer to join their Sydney team.
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This is a outstanding opportunity for an organised and proactive administrator looking to work in a fast-paced corporate environment supporting senior leadership and day-to-day office operations.
About the Role n
You will provide business and administrative support across the Sydney office, working closely with the CEO, senior managers and internal teams to ensure smooth day-to-day operations.
n This is an initial 3-month contract opportunity with strong potential to transition into a permanent position. The role is based full-time onsite, 5 days per week, in Botany.
Key Responsibilities n
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Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information
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Managing CEO and Senior Managers diary, travel bookings and expense claims
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Provide assistance to the Senior Managers as necessary including travel bookings
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Ensuring all approved Company subscriptions are current
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Ensuring all customer invoices are paid within trading terms
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Coordinate special events and functions for the organisation
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Perform reception duties.



Being the initial point of contact for visitors and play an important part in setting a positive first impression
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Provide support to, and perform, the required activities of the of the various business units
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Ensure time requirements are met for processing purchase requests on SAP
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Assist with the compilation of reports as required by the Company
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Provide support to meetings and hospitality activities as required
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Attend meetings, taking notes/formal minutes as required and report back to the Senior Management Team
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Skills & Experience n
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Previous experience in administration, office support, executive assistant, or business support roles
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Strong organisational and time management skills
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Excellent communication and stakeholder engagement abilities
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Ability to manage multiple priorities in a busy environment
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Experience with SAP or similar systems is highly regarded
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Defence, government, engineering, or professional services experience is advantageous
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Requirements n
Due to the nature of the work and the requirement to undergo a Defence security clearance, applicants must be Australian Citizens.
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We are committed to building diverse and inclusive workplaces and strongly encourage applications from veterans and candidates from all backgrounds.
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📌 Business Administration Officer (New South Wales)
🏢 Cleared ICT
📍 New South Wales