Job Description
Experienced Bookkeeper – Multi-Site Retail Business n
Part-Time | 20 Hours per Week | 5 Days × 4 Hours
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Robinsons Bookshop
is looking for an experienced, commercially minded Bookkeeper to join our team and take ownership of the day-to-day financial administration of our growing multi-site retail business.
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This is
not simply a data-entry role
.
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We are looking for someone who is experienced, organised and financially street-smart — the kind of person who can look at a transaction, reconciliation or report and instinctively recognise when something doesn't quite make sense.
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You will be working closely with management across our bookstore operations and will play an important role in maintaining accurate, timely and reliable financial information.
The Role n
This is a permanent part-time position working approximately
20 hours per week, across five days — approximately four hours per day
.
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Your responsibilities will include:
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Daily and weekly bookkeeping across a multi-site retail business
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Bank and credit card reconciliations
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Accounts payable and supplier reconciliations
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Reviewing supplier invoices, credits and payment allocations
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Maintaining accurate records within
Xero
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Investigating discrepancies and resolving reconciliation issues
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Preparing and maintaining financial and management spreadsheets
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Working extensively with
Microsoft Excel
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Assisting with cash-flow and working-capital reporting
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Supporting month-end accounting processes
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Maintaining clean, accurate and well-organised financial records
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Liaising with store managers, suppliers and management where information needs to be clarified
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Identifying errors, unusual transactions or process weaknesses rather than simply processing what is put in front of you
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Helping us continually improve our bookkeeping and financial administration systems
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What We're Looking For n
We are particularly interested in someone who has spent several years actually
doing bookkeeping in a real operating business
and understands that things don't always arrive neatly packaged.
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You will ideally be:
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An
experienced Bookkeeper
with strong practical accounting knowledge
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Highly competent using
Xero
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Very strong in Microsoft Excel
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Comfortable working with formulas, reconciliations, data sets and financial schedules
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Exceptionally accurate and organised
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Comfortable investigating transactions until the numbers reconcile
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Able to recognise when something looks wrong and confident enough to ask questions
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Commercially minded and able to understand the story behind the numbers
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Able to prioritise your workload without requiring constant supervision
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Reliable, accountable and comfortable taking ownership of your work
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Confident communicating with managers, suppliers and other team members
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Someone who enjoys improving systems rather than simply accepting inefficient processes
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Experience within
retail, inventory-based businesses or multi-location businesses
would be highly regarded.
Excel Skills Matter n
Excel is an significant part of this position.
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We are looking for someone who is genuinely comfortable working in spreadsheets rather than someone who simply lists Excel on their résumé.
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You should be confident working with functions such as:
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XLOOKUP / VLOOKUP
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SUMIFS
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Pivot Tables
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Filters and data sorting
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Reconciliation schedules
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Large transaction exports
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Basic data analysis and exception reporting
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More advanced Excel skills will be highly regarded.
The Person We're Looking For n
Technical skills matter, but mindset matters just as much.
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We want someone who is
practical, curious and street-smart with numbers
.
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If a supplier account is out by $2,000, you don't simply carry the difference forward — you want to know why.
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If a payment has been allocated incorrectly, you follow the trail.
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If a spreadsheet doesn't reconcile, you keep working through it until you understand the reason.
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And if you see a better way of doing something, we want you to tell us.
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You will be joining a business that is actively modernising its systems, improving its financial disciplines and building stronger management information across the organisation.
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For the right person, this is an opportunity to become a trusted and valued part of that journey.
Hours n
Approximately 20 hours per week
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5 days per week × approximately 4 hours per day
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The consistency of working across five days is important to us because it allows our financial records, supplier accounts and reconciliations to remain current throughout the week.
About Robinsons Bookshop n
Robinsons Bookshop is an established Victorian independent bookseller operating multiple bookstores and associated retail operations.
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We are passionate about books, customers and building a strong Australian retail business for the future.
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Behind every great retail business, however, must be great financial disciplines — and that is where this role becomes particularly important.
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#J-*****-Ljbffr

📌 Experienced Bookkeeper (Victoria)
🏢 Robinsons Bookstores
📍 Victoria