Job Description
OFFICE MANAGER – VINCENTIA MEDICAL CENTRE
n
Ready for your next step in healthcare leadership?
n
Full-time | Permanent | Monday–Friday | Leadership Position | Vincentia, NSW
n
Vincentia Medical Centre is looking for an enthusiastic, organised and people-focused Office Manager to join our team.
n
This is a fantastic opportunity for an experienced medical administrator who is ready to take the next step in their career – or an established Office Manager looking for a rewarding role where they can genuinely make a difference.
n
You'll join a busy, well-established medical centre with a supportive team of GPs, nurses, and administration staff, all working together to provide excellent healthcare to our local community.
n
Most importantly, we're looking for someone who enjoys working with people, likes solving problems and takes pride in helping a team succeed.
n
A Role Where You Can Make a Difference
n
Working closely with our Practice Manager, you'll play an important role in keeping the practice organised, supporting our administration team and making sure the day runs as smoothly as possible.
n
No two days in general practice are quite the same – and that's part of what makes the role interesting.
n
You'll have the opportunity to take ownership of your responsibilities, develop your leadership skills, improve systems and contribute ideas about how we can make our practice even better.
n
Your role will include:
n
n
Leading, supporting and mentoring our administration team
n
Helping coordinate the day-to-day operations of the medical centre
n
Organising staff workloads, rosters and daily requirements
n
Supporting a positive, welcoming and professional environment for patients and staff
n
Helping recruit, onboard and train administration team members
n




Identifying opportunities to make our systems and processes simpler and more efficient
n
Supporting Medicare, DVA, WorkCover, private billing and other medical billing processes
n
Maintaining high standards of privacy, confidentiality and administration
n
Working closely with our GPs, nurses and other healthcare professionals
n
Assisting with practice projects, audits and quality improvement activities
n
Supporting the Practice Manager with operational, reporting and financial tasks
n
Helping ensure our patients receive friendly, efficient and professional service
n
n
Who Are We Looking For?
n
We're looking for someone who brings energy, organisation and a positive approach to their work.
n
You don't need to know everything on your first day. What matters to us is that you are capable, willing to learn and genuinely enjoy being part of a team.
n
You will ideally have:
n
n
Experience in medical administration, general practice or another healthcare environment
n
The confidence to lead and support a busy administration team
n
Excellent organisational and time-management skills
n
A friendly, professional and approachable manner
n
Strong communication and interpersonal skills
n
The ability to remain calm and organised when things get busy
n
A practical, solutions-focused approach to problems
n
Initiative and the confidence to make decisions
n
Good computer and administrative skills
n




An understanding of Medicare and medical billing
n
A solid commitment to patient confidentiality, privacy and professional standards
n
n
Experience using Best Practice or other medical practice management software would be highly regarded.
n
Why Join Vincentia Medical Centre?
n
We want our Office Manager to enjoy coming to work and to feel that their contribution matters.
n
You'll be joining a workplace where you can develop, contribute ideas and become an important part of the leadership team.
n
We offer:
n
n
A friendly and supportive team environment
n
A genuine leadership opportunity
n
A varied role where every day is a little different
n
Support from an experienced Practice Manager and wider management team
n
Ongoing training and professional development
n
Opportunities to develop your healthcare management career
n
The ability to contribute ideas and improve the way the practice operates
n
A workplace focused on teamwork, professionalism and excellent patient care
n
The opportunity to work in the beautiful Jervis Bay community
n
n
This Could Be Your Next Step
n
Perhaps you're already an Office Manager looking for a new challenge.
n
Or perhaps you're an experienced medical receptionist, senior administrator or healthcare coordinator who knows you're ready to take the next step.
n
Either way, if you're someone who enjoys leading people, solving problems, improving systems and helping create a great workplace, we'd really like to hear from you.
n
Bring your experience, your ideas and your personality – we'll support you to grow into the role and make it your own.
n
Position: Full-time Office Manager
n Location: Vincentia Medical Centre, Vincentia NSW
n Employment: Permanent, full time

📌 Office Manager (New South Wales)
🏢 Vincentia Medical Centre
📍 New South Wales