Job Description
Mega Electrics AUS is a family owned and operated business established in ****. We are a growing industrial and commercial electrical contracting business operating nationally across Australia. With a solid reputation for delivering innovative, cost-saving solutions, we pride ourselves on tailoring outcomes to meet our clients' individual requirements.
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At Mega Electrics, you'll be part of a friendly, supportive team working in a dynamic and challenging environment, where collaboration, quality and continuous improvement are valued.
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About the Role
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We are seeking an experienced and highly organised Project Administrator to support the successful delivery of our projects. This is a full-time position, providing critical administrative and operational support to project teams, and senior management, in accordance with company policies and ISO **** (Quality Management) and ISO ***** (Work Health & Safety) requirements.
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You will be responsible for coordinating workflows, supporting project scheduling, managing and maintaining accurate project documentation and records, and acting as a key point of contact for internal and external stakeholders, ensuring compliance with established quality, safety, and governance procedures.
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Key Responsibilities
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Assist with scheduling labour and resources using SimPRO (or other company systems)
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Monitor and manage pending, in-progress and completed jobs
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Support project scheduling activities, including updating programs and tracking milestones.
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Support cost tracking, invoicing and claims preparation as directed
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Maintain project cost records and assist with monthly reporting
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Create and maintain workflows, documentation, registers and databases
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Manage document control systems, including correspondence, drawings, RFIs, variations, and approvals.
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Assist in the preparation and distribution of project reports, progress updates, and dashboards.
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Ensure version control, traceability, and auditability of project documents.
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Act as a central contact point for project participants, suppliers and contractors
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Assist with purchase orders,



subcontractor documentation and supplier onboarding
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Book site inductions and manage operational documentation
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Track expenses and assist with purchasing, including purchase orders and work orders
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Support fleet, equipment and office resource coordination
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Assist with quality assurance, ensuring deliverables meet client and compliance requirements
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Support operational discussions and process improvements
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Liaise with HR, accounts and internal teams to ensure smooth project delivery
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Ensure compliance with WHS, environmental, quality and company policies
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To be successful in this role, you will bring:
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5 years' experience in a project administration role
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Strong attention to detail and excellent organisational skills
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Exceptional time management and the ability to prioritise competing tasks
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Strong verbal and written communication skills
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A proactive, solutions-focused approach with the ability to work autonomously
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Proven ability to build positive working relationships at all levels
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Strong customer service ethic and team-oriented mindset
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Commitment to safety, quality and ethical conduct
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Skills & Qualifications
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Strong knowledge of Microsoft Word, Excel and Outlook
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Experience using SimPRO (or similar project management systems)
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Understanding of policies and procedures
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Secondary qualification in Business (Desirable)
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Experience in industrial, construction or project based contracting environments (Desirable)
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Basic understanding of project financial processes
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What We Offer
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Full-time employment with a well-established national business
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Supportive, family-owned company culture
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Opportunity to contribute to meaningful projects and process improvements
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Inclusive workplace that values diversity and equal opportunity
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Only shortlisted applicants will be contacted. Mega Electrics AUS is an Equal Opportunity Employer.
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Summary:
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The Project Administrator plays a crucial role in the Building & Construction industry, ensuring the smooth operation of projects from inception to completion. Based in Fairfield, Victoria, this permanent full-time position involves coordinating project activities, managing documentation, and supporting project managers to deliver high-quality outcomes on time and within budget. The ideal candidate will contribute to the overall success of the organisation by facilitating effective communication and organisation across various teams.
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Responsibilities:
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Assist in the planning and execution of construction projects, ensuring adherence to timelines and budgets.
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Maintain accurate project documentation, including contracts, reports, and correspondence.
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Coordinate meetings, prepare agendas, and take minutes to ensure effective communication among stakeholders.
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Monitor project progress and provide regular updates to project managers and team members.
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Support the procurement process by liaising with suppliers and subcontractors.
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Assist in the preparation of project proposals and bids.
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Ensure compliance with health and safety regulations and company policies.
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Facilitate the onboarding of new team members and provide training on project management tools.
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Qualifications:
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Bachelor's degree in Construction Management, Business Administration, or a related field.
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Proven experience in project administration or a similar role within the building and construction industry.
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Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
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Excellent communication skills, both written and verbal.
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Proficiency in project management software and Microsoft Office Suite.
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Attention to detail and a proactive approach to problem-solving.
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Knowledge of health and safety regulations in the construction industry.
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📌 Project Administrator (Victoria)
🏢 Mega Electrics
📍 Victoria