Job Description
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Harmony Auto is a rapidly growing international automotive dealership group operating across Australia.
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As our dealership network continues to expand, we are strengthening our Legal & Compliance function to support consistent documentation, administration, and compliance processes across multiple locations.
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We are now seeking a highly organized, detail-oriented and reliable
Compliance & Administration Officer
to join our team.
About Harmony Auto n
Harmony Auto is a rapidly growing international automotive dealership group operating across Australia.
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As our dealership network continues to expand, we are strengthening our Legal & Compliance function to support consistent documentation, administration, and compliance processes across multiple locations.
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We are now seeking a highly organized, detail-oriented and reliable
Compliance & Administration Officer
to join our team.
About the Role n
Reporting to the Legal & Compliance Manager, the Compliance & Administration Officer will provide administrative and coordination support across the company's legal, compliance and documentation functions.
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This role is ideal for someone who is
highly organised, careful with details, reliable with documents and comfortable managing multiple records, deadlines and follow-ups
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You will help maintain accurate and well-organised records, including contracts, policies, compliance documents, leases and other important company documentation.
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This is an administration and coordination-focused position. Legal advice, contract interpretation, negotiation, risk decisions and formal approvals will remain the responsibility of the Legal & Compliance Manager and relevant legal advisers.
Key Responsibilities Document & Records Administration n
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Maintain organised and accurate records of company documents, contracts, policies and supporting documentation.
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File and manage documents in a clear and consistent manner.
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Ensure documents are complete, correctly named, up to date and easily retrievable.
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Track document status, approvals, renewals and key dates.
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Assist with document preparation, formatting, filing and distribution.
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Follow up with internal teams to collect outstanding documents and information.
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Compliance Administration n
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Maintain compliance registers and supporting records.
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Track key compliance deadlines, renewals and required documentation.
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Follow up with dealerships and internal departments on outstanding actions and documents.
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Maintain action trackers and elevate overdue matters to the Legal & Compliance Manager.
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Assist with compliance reports, audit records and other administrative requirements.
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Contract & Lease Administration n
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Maintain an organised central repository for contracts and legal documents.
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File executed contracts, supporting documents, correspondence and approvals.
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Maintain contract and lease registers and track key dates.
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Record key lease information, renewal dates, notice deadlines and document status.
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Assist with collecting and organising documents for contract, lease and legal matters.
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Coordination & General Administration n
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Coordinate information between the Legal & Compliance team, dealership managers and internal departments.
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Support standardised document, filing and administrative processes across multiple locations.




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Assist with preparing checklists, trackers and templates.
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Support the Legal & Compliance Manager with general administrative and project-related tasks.
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What We're Looking For Required n
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Strong administration and document management skills.
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Excellent attention to detail and accuracy.
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Highly organised, reliable and responsible.
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Ability to manage multiple documents, deadlines and follow-up tasks.
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Valuable written and verbal communication skills.
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Comfortable following up with different teams and stakeholders.
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Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
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Ability to handle confidential and sensitive information professionally.
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Highly Regarded n
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Previous experience in
administration, document control, contract administration, compliance administration, property administration or a similar role
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Experience handling contracts, policies, procedures or other formal company documentation.
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Experience maintaining registers, trackers or document management systems.
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Experience within automotive, retail, property or a multi-site business environment.
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Qualification in Administration, Business, Law, Compliance or a related discipline.
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What We Offer n
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Competitive salary of
$62,000 – $70,000 + Superannuation
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Opportunity to work across legal, compliance, documentation and operational matters within a rapidly growing automotive group.
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Support and development from an experienced Legal & Compliance Manager.
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Exposure to a wide range of business documentation and processes across multiple locations.
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Long-term career development opportunities as the Australian business continues to expand.
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📌 Compliance & Administration Officer(Harmony Byd) (Victoria)
🏢 Harmony Auto
📍 Victoria