Job Description
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About Us
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Woodham Petroleum operates a regional network of fuel depots, roadhouses and fuel distribution services across Queensland and New South Wales. As a family-owned business, we are committed to supporting regional communities while providing safe and reliable fuel supply services.
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We are seeking a Depot/Admin Coordinator to join our Mackay operation. This is a full-time, permanent position offering long-term stability, on-the-job training and the opportunity to develop your skills within a supportive and growing regional team.
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About the Role
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The Depot/Admin Coordinator will provide administrative and operational support to the Mackay Depot Manager and broader depot team.
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This role will be responsible for assisting customers, processing orders, maintaining accurate records and supporting the day-to-day coordination of depot operations. You will also be trained in delivery scheduling and driver coordination, providing an excellent opportunity to develop your knowledge of transport and fuel distribution operations.
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You will work closely with customers, drivers and internal departments to help ensure fuel deliveries are completed safely, efficiently and on time.
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What's on Offer
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Full-time, permanent employment
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Weekly pay
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Job security with a growing fuel distribution business
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Training in delivery scheduling and transport coordination
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Supportive,



family-owned team environment
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Strong focus on safety and customer service
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Key Responsibilities
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Provide administrative support to the Depot Manager and depot team.
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Respond to customer enquiries, process orders and coordinate fuel deliveries.
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Assist with driver scheduling and communicate changes to drivers and customers.
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Maintain accurate delivery, operational, safety and compliance records.
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Assist with driver onboarding and the coordination of fleet servicing and maintenance.
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About You
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Previous experience in administration, customer service, transport or logistics.
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Strong organisational skills with the ability to manage competing priorities.
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Confident and qualified communication skills.
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Strong attention to detail and the ability to maintain accurate records.
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Proficiency in Microsoft Office, with a willingness to learn scheduling and transport systems.
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Apply Now
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At Woodham Petroleum, our people are at the heart of our success. We pride ourselves on creating a safe and supportive workplace where employees can build long-term careers and make a meaningful contribution to regional communities.
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If you are an organised and customer-focused administrator looking to develop your skills in depot operations and transport coordination, we would love to hear from you.
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📌 Depot/Admin Coordinator - Mackay (Queensland)
🏢 Woodham Petroleum
📍 Queensland