Job Description
Administrative Assistant – Director of Business & Operations
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Posted: 10/09/2026
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Closing Date: 10/10/2026
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Job Type: Permanent - Full Time
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Location: 34 Strathpine Road, Bald Hills, Qld, ****, Australia
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Job Category: Administration
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ABOUT OUR SCHOOL:
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St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.
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At St Paul's School, we pride ourselves on being a community where everyone feels connected, valued, and supported. We foster a strong sense of belonging, creating an environment that nurtures relationships among students, staff, and families.
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Job Description
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ABOUT THIS OPPORTUNITY
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An exciting prospect has arisen for a passionate and
dedicatedAdministrative
Assistantto support theDirector of Business & Operationsand the wider Corporate Services team.
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Reporting to the Director of Business & Operations, the successful candidate will play a crucial role in ensuring the efficient and professional operation of the Business & Operations portfolio.
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The role focuses on:
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Providing high-level, comprehensive, and proactive administrative support to the Director of Business & Operations, managing calendar, appointments, travel arrangements, and competing priorities.
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Act as the primary point of contact for the Director, managing correspondence, enquiries, and communications with professionalism, discretion, and confidentiality.
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Prepare agendas, reports, briefing papers, and supporting documentation for meetings (including School Council, Board, and Committee meetings).
Coordinatelogistics,
venue bookings, catering, and
takeaccurateminutes.
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Draft, proofread, and edit professional documentation, policies, and procedures. Maintaineffective records management systems ensuring security, confidentiality, and integrity.
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Provide
administrativeassistanceacross




Corporate Services functions (including People & Culture, Risk & Compliance, Finance, Marketing, Admissions, IT, Facilities, and Operations).
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Provide short-term relief and backup support across functions such as Payroll, Accounts, School Fees, Reception, and the School Retail Shop, as well as executive relief for the Principal and Deputy as requested.
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Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.
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To be successful in this opportunity, you willrequire:
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Appropriate tertiary qualifications at a degree
levelandpreviousadministration
experience.
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High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).
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Proficiencywith IT applications, including Microsoft Office suite.
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Demonstrated ability to exercise initiative, discretion, judgment, andmaintainhigh confidentiality and integrity.
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Proven ability to manage competing priorities, find solutions through creative thinking, meet deadlines, and work effectively with minimal supervision.
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A willingness to work collegially as part of a team with a strong service ethic.
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Willingness to support our shared Purpose Statement and the School's values.
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Must be able todemonstratean understanding ofappropriate
professionalboundaries
and standards when working with children and young people.
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Experience usingThe Alpha School System (TASS); and
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Experience working in a School.
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IMPORTANT INFORMATION
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St Paul's School is committed to safeguarding and promoting the welfare of all the students in our care. As such, it is a condition of employment that all team members must:
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Agree to undergo a Criminal History/Police Check conducted by theSchool;
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Possess andmaintaina current Blue Card (Working with Children Check by Blue Card Services). The successful candidate must have a current Blue Card
beforecommencingwork
at the School;
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Be an Australian residentoreligible to work in Australia.

📌 Administrative Assistant - Director Of Business & Operations (Queensland)
🏢 St Paul'S School
📍 Queensland