Job Description
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Industry7 operates across two key areas:
Design & Construct (D&C;)
and
Minor Works & Maintenance
. This role will initially focus on supporting our
Minor Works & Maintenance team
, assisting with job coordination, scheduling, contractors, administration and client communication.
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As the business grows, the role may expand to provide additional
project and administrative support to our D&C; team
, offering opportunities to develop within the wider business.
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We're looking for someone who brings
a positive, friendly and collaborative attitude
to the team. Industry 7 is a dynamic, supportive and caring environment where people work closely together and are always ready to help each other out.
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The right person will be a
team player, approachable and adaptable
, while also bringing the initiative mindset to help us grow.
KEY RESPONSIBILITIES Project & Administration Support n
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Raise, manage and follow up
Purchase Orders (POs)
.
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Coordinate documentation
required for invoicing.
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Follow up outstanding POs and client work orders.
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Maintain and update project files
and site documentation.
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Collate job reports, scopes
and supporting information for internal review prior to client submission and invoicing.
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Maintain and update company and project document templates.
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Assist the wider team with general administration as required.
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Service & Project Coordination n
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Assist with the
coordination and scheduling of basic service and maintenance works.
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Coordinate recurring service activities and other scheduled maintenance works.
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Follow up contractors
regarding availability, attendance, documentation and completion of works.
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Monitor outstanding jobs and actions and follow up with the relevant team members.
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Liaise with clients regarding scheduling, documentation and job updates
where appropriate.
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Assist with coordinating contractors, suppliers and project requirements.
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Compliance & Systems n
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Maintain and update
Safety Data Sheets (SDS) & Safe Work Method Statement (SWMS)
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Book and manage staff training, first aid courses and other required certifications.
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Maintain contractor and supplier records
within Safety Champion and other company systems.
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Coordinate contractor and staff inductions.
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Manage and maintain access to client portals and compliance platforms.
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Assist with keeping company, contractor and project compliance documentation current.
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ABOUT YOU We are looking for someone who is: n
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Highly organised, proactive
and comfortable following up outstanding actions.
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Confident communicating with clients, contractors and internal team members.
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Able to manage
multiple priorities
and changing deadlines.
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Comfortable taking ownership of administrative and coordination tasks.A strong written and verbal communicator.
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Practical, adaptable and willing to help
across different areas of the business.
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Experience in
commercial construction, fitout, maintenance, facilities management or property
would be advantageous but is not essential for the right candidate.
What We're Looking For: n
This role would suit someone who enjoys being the person who
keeps things moving and makes sure nothing falls through the cracks.
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You don't need to be a construction expert, but you should be comfortable working in a
fast-moving project setting,
communicating with different stakeholders and taking responsibility for following tasks through to completion.
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As the business continues to grow, there will also be an opportunity for the role to develop and take on greater responsibility across
project coordination, operations and client support.
KEY STRENGTHS n
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Organised
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Proactive
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Reliable
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Team-Focused
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Solutions-Driven
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📌 Project & Operations Coordinator (Queensland)
🏢 Industry 7
📍 Queensland