Job Description
n
Onefocus is an integrated insurance broking, private wealth and accounting & advisory firm supporting small to medium sized businesses, business owners and their families.
n
We are seeking an organised, proactive and service focused Administration Assistant to support the smooth day-to-day operation of our office and provide administrative support across the business.
n
This is a varied role suited to someone who enjoys working with people, systems and competing priorities, and takes pride in keeping things organised and running efficiently.
Why join onefocus? n
n
Join a collaborative professional services firm with a broad range of expertise
n
Work in a varied role with exposure to administration, finance, systems and process improvement
n
Contribute to a positive and professional workplace
n
Use modern accounting, workflow and AI-enabled tools
n
Additional 4 wellbeing days each year on top of annual leave
n
Be part of a business focused on delivering practical, personalised outcomes for clients
n
About the role n
Reporting to the General Manager of Operations, you will help maintain a professional and productive office environment while supporting staff across our insurance broking, private wealth and accounting & advisory teams.
n
Your responsibilities will include:
n
n
Welcoming clients and visitors
n
Managing incoming calls, mail and general correspondence
n
Coordinating office supplies, maintenance, contractors and building requirements
n




Identifying opportunities to improve processes through technology and AI tools and platforms
n
Supporting staff onboarding and offboarding
n
Maintaining office equipment, asset registers and access cards
n
Coordinating staff and client events, catering and business travel
n
Assisting with reports, proposals, presentations, correspondence and other documents
n
Processing and paying supplier invoices and maintaining accounts payable
n
Reconciling credit card and bank transactions and maintaining supporting records
n
Recording and reconciling accounts receivable and assisting with debtor follow-up
n
Providing general administrative support across the business
n
About you n
You will be organised, approachable and confident managing a variety of administrative tasks. You will have:
n
n
Previous experience in administration, office coordination or a similar role within professional services
n
Strong attention to detail and excellent organisational skills
n
Clear and professional written and verbal communication skills
n
The ability to manage competing priorities and work independently
n
A helpful, practical and service focused approach
n
Advanced Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
n
Experience with Xero or similar accounting software including Hubdoc will also be well regarded
n
Experience or a strong interest in using AI tools to improve productivity and workflow efficiency
n
Basic knowledge of accounting principles helpful
n
n
This is a full time office based role in the Melbourne CBD.
n
#J-*****-Ljbffr

📌 Administration Assistant (Victoria)
🏢 ONEFOCUS CONSOLIDATED
📍 Victoria