Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 2

Occupation: Administration

Location: Melbourne - Northern suburbs

Reference: 1544223

Selection Criteria

SC1 Demonstrated experience and skills in coordinating administrative functions, including accounts receivable and student attendance processes.

SC2 Demonstrated high-level oral and written communication skills, including the capacity to communicate effectively and sensitively with students, families, staff and external stakeholders.

SC3 Demonstrated proficiency in using office systems, financial software and student-management platforms relevant to the position.

SC4 Demonstrated technical knowledge and understanding of accounts receivable, financial record-keeping, student attendance requirements and the handling of confidential information.

SC5 Demonstrated capacity to provide accurate and timely advice and administrative support to school leadership and staff in relation to accounts receivable and student attendance.

SC6 Demonstrated capacity to work cooperatively and professionally with a range of people, including school leaders, teachers, education support staff, students and parents/carers.

Role

Monday - Friday, 8am to 4pm An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.



Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

The Accounts Receivable/Student Attendance Administrator will be responsible for the following key duties:

- Maintain the school's financial records.
- Manage accounts receivable, including processing payments and following up outstanding accounts.
- Check relevant financial reports and investigate and report any discrepancies to senior management.
- Maintain, enter and retrieve data using the school's computer systems.
- Manage student attendance through Compass.
- Ensure student attendance records are accurate and up to date.
- Follow up unexplained student absences with parents and carers.
- Follow up with staff regarding unmarked or incomplete class rolls.
- Prepare routine correspondence relating to accounts and student attendance.
- Liaise with school staff, students and families regarding financial and attendance matters.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values





The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Ngayuk College is a new, co-educational government secondary College located in the heart of Kalkallo, Victoria. Opened in Term 1, 2026 with a foundation Year 7 cohort, the College will grow by one year level each year to eventually cater to students in Years 7 to 12.

Ngayuk College has been established in response to the rapid growth in the local area and will serve as a vibrant educational hub for families in Kalkallo, Donnybrook and surrounding communities. Ngayuk College sits within the North-Western Victoria Region (NWVR) and is an inclusive, future-focused learning environment designed to meet the needs of today's adolescents and tomorrow's leaders.

Our state-of-the-art facilities include quality learning spaces, a library, dedicated science and creative arts areas, outdoor learning terraces, landscaped grounds, and community-oriented spaces including a sports field and future community hub.

Our Vision

Learn. Connect. Succeed

We are a place where everyone learns with purpose, connects genuinely with others, and succeeds with confidence.

Values

Curiosity, Courage, Respect, Aspiration

Our Community

Ngayuk College is situated in Kalkallo, a growing and diverse community just 50km north of Melbourne and just off the Hume Freeway. Our community reflects a rich mix of cultural backgrounds and a strong desire for high-quality local education. The College is designed not only as a place for learning, but as a community anchor where families, educators, and students work together to shape a better future.

Join Us

We are now recruiting passionate, committed educators who are excited by the opportunity to shape a College from the ground up. We welcome applications from individuals who want to make a meaningful difference in the lives of young people, work collaboratively with like-minded professionals, and contribute to building a positive, values-led culture.

Apply now Applications close Thursday 8 October 2026 at 11.59pm Posted 25 September 2026

📌 Accounts Receivable and Student Attendance Administrator (Melbourne)
🏢 Victorian Government
📍 Melbourne