Overview

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Administration

Location: Melbourne - Inner South East suburbs

Reference: 1545605

Selection Criteria

SC1. Demonstrated experience in, or capacity to undertake, complex daily organisation and timetabling, including the coordination of staff absences, class coverage, duties and room allocations. SC2. Demonstrated high-level organisational and time management skills, with the ability to manage competing priorities, respond to changing circumstances and maintain accuracy in a fast-paced school environment.

SC3. Demonstrated proficiency in relevant computer systems and software, with experience using systems such as Edval and compass.

SC4. Highly developed communication and interpersonal skills, with the ability to work collaboratively with staff and stakeholders.

SC5. Demonstrated ability to exercise sound judgement, initiative and confidentiality while maintaining accurate records and contributing to a safe, professional and child-safe school environment.

SC6: A commitment to skilled learning and growth for self and others.

Role

The Daily Organiser / Timetabler plays an integral role in the School¿s planning and coordination of classes and teacher allotments at the school as well as coordinating, managing and implementing short-term cover for teachers absences. It is expected that they will provide a high level of customer service and be competent in the provision of up to date and relevant information. The provision of accurate information is key as it projects a qualified image which is always the aim of Richmond High School. The Daily Organiser / Timetabler will act as a first point of contact for all daily organisation and timetable enquiries. It is important that they operate in a consistent, qualified, courteous and efficient manner at all times.

The Daily Organiser / Timetabler supports the principal team with the planning and implementation of the school timetable as well as ensuring that the classes of absent teachers are appropriately covered in a timely fashion, minimising the impact on student learning and welfare at Richmond High school. The Daily Organiser / Timetabler is required to work cooperatively and consistently with both internal and external clients and involves close interaction with a range of staff at the school.

Responsibilities

- Ensure the productive operation of the school, within the constraints and guidelines determined by the College Principal.
- Manage the coverage for all classes and duties for teacher/education support absences including coordinating split classes by identifying leadership or teaching class who will organize splits.
- Utilise the Edval timetable package to support daily organisation within the college.
- Coordinate the employment of suitable CRTs and ensure that they have everything required to carry out their duties effectively.
- Forward planning replacement staff for the upcoming week(s).
- Manage room changes both on a daily basis and for whole school and cohort-based events, such as assemblies, NAPLAN, photo days, supervision rosters, guest speakers, sport, excursions, etc, ensuring that all staff are informed of these using school systems and processes.
- In conjunction with HR/Finance, review and ensure accuracy of CRT agency invoices and raise purchase orders for CRT payments.
- Complete and keep accurate records of staff absences,



school business, staff personal leave, extras, CRT's and their payment, informing and advising the Business Manager/HR Manager of these matters.
- Monitor, plan for, and work within the allocated CRT Replacement Budget.
- Liaise with the Principal Class team regarding rationalisation in relation to demands on timetable and covering classes for illness, PD, excursions, sport and other College activities, in a fair and equitable manner, while recognising qualifications and skills with particular class needs.
- Publish and email a list of the covers and other changes at the beginning of each day, including notifications of any late changes to daily arrangements.
- Ensure CRT and casual non-teaching staff are fully inducted and understand the required College policy and procedures.
- Manage the suitability of CRT staff.
- Liaise with the staff in charge of excursions where required.
- Ensure all staff are aware of the process for notification of staff absence, and their responsibility, where applicable, to leaving appropriate lesson plans and materials for their classes.
- Ensure external stakeholders (e.g. Canteen, crossing supervisors, cleaners,) affected by school closures or events are informed of changes to regular routines (e.g. Early finishes) and student free days.
- Perform other day-today operations as requested by the principal.

Human Resources

- Support to the Business Manager in the following areas:
- Staff absence and leave management

Timetabling

- Utilise the Edval timetable package to build and maintain the timetable each semester under the direction of the Principal Team.
- Provide the Principal Team with adequate information on subject blockings to allow them to prepare teacher allotments.
- Follow the timeline for timetable preparation each semester, ensuring teachers have a copy of their final allotments.
- Publish and disseminate the timetable each semester as changes are made
- Allocate rooms
- Advise the Principal team where there needs to be adjustment to allotments.
- Prepare and publish supervision rosters (eg. Yard duty, wet weather duty) based on student supervision requirements provided by the Principal Class Team.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).



Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Important information to all applicants:

- Applications should be submitted as PDF with your cover letter / CV and KSC responses contained in the onedocument.
- Please ensure you include the details of 3 referees within your application.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Richmond High School is a local, co-educational school in the City of Yarra. The vision of the school is to create an inclusive, high quality school in which all students learn and thrive. Our core values are Diversity, Creativity, Expectations and Intelligence and our motto is 'Make a Difference', by which we refer both to our capacity to make a difference in young people's lives and to our students' ability to make a positive difference in the community. Since opening in 2018, the school has added one year level cohort each year, finally becoming a full 7-12 secondary school in 2023. The school's main campus is located on Griffiths Street in Richmond, with a second building - the school gym - on Gleadell Street. A notable feature of the school is the Bilingual Chinese program which is unique, offering students who have previously studied Chinese in a bilingual setting the opportunity to extend their skills and cultural understanding further. The school enrols students from a wide range of local primary schools. Applications close Tuesday 6 October 2026 at 11.59pm

Posted

23 September 2026

📌 Daily Organiser/Timetable 0.6 Fixed Term 2027 (Melbourne)
🏢 Victorian Government
📍 Melbourne