POSITION DESCRIPTION

Westminster is a leading coeducational, Early Learning to Year 12, day and boarding Uniting Church school. We aspire to be the best school for an exceptional education, developing individuals of great character to achieve more than they thought possible. We want Westminster to have a world class reputation, renowned for a genuine focus on wellbeing, inspired by our values of kindness, resilience, mindfulness, curiosity,

courageousness and inclusivity.

POSITION DESCRIPTION

Position name Daily Organisation and Relief Coordinator

Area of School ELC to Year 12

Tenure Permanent Teaching OR Permanent general staff role

Employment Status

Teaching position – 0.5 release

Non teaching position – Permanent Part time: 30 hours per week, 39

weeks per year.

Employment Conditions

Westminster School Inc. Teaching Staff and School Assistants

Enterprise Agreement.

Key Relationships

This position reports to the Director of Timetable, Planning and

Operations and liaises with leadership and teaching staff as required.

Position Objective The Daily Operations and Relief Coordinator manages teacher absences and relief coverage across the School,

ensuring continuity of learning, staff wellbeing, and operational reliability. This role is the first point of contact for unplanned absences and oversees the engagement and deployment of Temporary Relief Teachers (TRTs).

Key Responsibilities of the Daily Organisation and Relief Coordinator role:

1. Management of reliefs to ensure that all classes have teachers

- Act as the first point of contact for teachers notifying unplanned absences.
- Monitor all planned teacher absences from timetabled classes that are approved by Heads of

School including camps, excursions, professional learning and employee leave.
- Organise the engagement of suitably qualified Temporary Relief Teachers as required.
- Issue relief allocations to Westminster teachers in line with School policy and the School’s

Enterprise Agreement.
- Prepare and circulate plans and schedules to ensure appropriate teaching coverage for all

classes for each school day.
- Provide support to all TRT staff upon commencement and while on site, as required.
- Oversee onboarding and organisation of relief teachers, including:





o suitability assessment before and after appointment o onboarding and induction of recent relief teachers o daily briefing of relief teachers o relief teacher support and issue management o Provide coverage personally in emergency circumstances, if appropriate.
1. Other Daily Operations responsibilities

- Support the smooth running of the school day through effective scheduling and problem-

solving.
- Maintain an up-to-date register of high quality and available TRT staff, ensuring appropriate

qualifications and clearances are provided prior to employment.
- Submit accurate records of planned and unplanned teacher absences and TRT engagements

to payroll.
- Manage relief allocation to balance cost minimisation and quality of coverage for student

lesson allocation, e.g. ensuring that TRTs are fully utilised if engaged.
- Ensure comprehensive records of teacher relief quotas are maintained.
- Organise coverage for Learning Support Assistants across both the Preparatory and Senior

Schools as required
- Monitor relief frequency and patterns, advising Heads of School of potential student

experience, educational, financial and other risks.
- Prepare and circulate special daily timetables as required by Heads of School in liaising with

the Director of Timetable, Planning and Operations.
- Manage or assist the Director of Timetable, Planning and Operations or other Senior

Leadership with other tasks as required.
- Work will be required to be completed out of traditional school hours. Reasonable additional

hours may be required. Key Selection Criteria: Qualifications, Skills and Experience:

- Current teacher registration (if applicable)
- Experience working in a similar or related role and/or familiarity with school administration

systems.
- A high level of organisational and administrative skills
- Broad understanding of all learning areas, and ability to suggest relief teaching activities in

most subject areas if required.




- Proficient in the use of Microsoft Word, Excel and PowerPoint, with attention to detail in

presentation.
- Be able to prioritise, critically analyse data and prepare reports.
- Have experience in the use of the Timetabler suite of software (or equivalent), in particular

the Daily Organiser module (desirable).
- Have experience using information management systems such as Synergetic (desirable).

Key Selection Criteria: Personal Qualities:

- Ability to live out Westminster School’s values of Kind, Curious, Resilient, Humble, Authentic

and Brave.

- Demonstrate initiative and the capacity to work independently and meet deadlines.
- Proactive and positive approach to dealing with problems and issues.
- Works well with all members of teaching staff, in a way which balances task focus (reliefs must

be given and done) and people focus (building positive relationships).
- Liaises with Heads of School, Director of Learning, Director of Teaching, Preparatory School

Deputies, Curriculum Leaders and Director of People and Culture as required to fulfil responsibilities.
- Ability to think and plan ahead.
- Exceptional attention to detail.
- Exemplary and timely written and oral communication skills.
- Effective interpersonal skills and the ability to consult and negotiate when there are competing

demands or conflicts
- Be supportive of and uphold school policy decisions.

Safety and Wellbeing:

All staff must

- Take reasonable care of, and cooperate with actions taken to protect, the health and safety of

both themselves and others.
- Report all accidents, incidents and hazards to their supervisor as soon as is practicable.
- Read and abide by all WHS policies.

Conditions of Employment:

- Early mornings and evening availability required.
- All applicants must be eligible to work in Australia.
- Teachers must have (or be eligible to obtain) current registration with Teachers Registration

Board of South Australia.
- All staff must satisfy child protection screening and adhere to Westminster’s Child Protection

policy.
- All teaching staff must have completed current Provide First Aid training
- A 6-month probationary period applies to all teaching positions and positions of responsibility.

Updated: September 2026

📌 Daily Organisation and Relief Coordinator (Marion)
🏢 Westminster School
📍 Marion