We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to support our managing director. The EA/PA will play a critical role in ensuring the smooth operation of our managing directors office, handling a wide range of administrative and executive support tasks.
Key responsibilities
- Manage the Director’s calendar, including scheduling and coordinating meetings, appointments and travel arrangements.
- Prepare and organise documents, presentations, reports and other materials as required by the Director.
- Act as a key point of contact between the Director and internal and external stakeholders, coordinating correspondence and follow-ups as required.
- Assist the Director with special projects, business matters and other initiatives as required.
- Manage sensitive and confidential business and personal information with a high level of discretion and professionalism.
- Anticipate the Director’s needs and proactively manage tasks, reminders, follow-ups and priorities to support the efficient use of his time.
- Assist with the organisation and administration of the Director’s personal and business workflows.
- Coordinate financial, legal and other documentation for the Director,
including facilitating completion, signatures, lodgement and follow-up where required.
- Provide day-to-day personal assistance to the Director, including appointments, bookings, purchases and other personal matters as required.
- Provide general executive and administrative support to the Director as required.
About you
- Proven experience as an executive assistant or similar role, with a healthcare or finance background highly preferred
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to prioritize tasks and work well under pressure
- Discretion and confidentiality when handling sensitive information
- Strong attention to detail and accuracy
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines
About us Sunshine Coast Orthopaedic Group is a dynamic and innovative specialist medical practice. We pride ourselves on nurturing a team-oriented and supportive work environment where each team member is valued for their unique contributions.
📌 Exective Assistant/ Personal Assistant to the Director (Maroochydore)
🏢 Sunshine Coast Orthopaedic Group
📍 Maroochydore
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