About the Role

Based at Regency Park, this current role of Executive Assistant / Office Administrator provides trusted administrative and executive assistance support across the family office and associated group entities.

The position is primarily responsible for supporting day-to-day family office requirements for various companies including investment assets, property holdings and consulting engagements. Success in the role requires discretion, reliability, urgency, and the ability to work efficiently with the Directors in a dynamic environment where trust is paramount.

Key Responsibilities

- Provide high-level administrative support to the family and related entities with discretion, urgency, and attention to detail.
- Prepare and maintain meeting agendas, minutes, action items, and related records.
- Organise calendars, appointments, meetings, travel, and other scheduling requirements.
- Process invoices, receipts, inter-entity reconciliations, purchase orders, and other financial administration as required using Xero.




- Work closely with management and key stakeholders to coordinate priorities and ensure tasks are completed efficiently.
- Maintain confidential records, correspondence, filing systems, and document control processes.
- Identify and implement practical improvements to administrative and bookkeeping processes.

Skills and Experience

- Demonstrated experience in office administration, accounts administration, or bookkeeping.
- Experience using Xero or similar accounting software.
- Strong administration, organisation, and record-keeping skills.
- Excellent verbal and written communication skills.
- Ability to manage competing priorities and meet deadlines with urgency and accuracy.
- High level of discretion, confidentiality, and professional judgement.
- Intermediate Microsoft Office skills, including Word, Excel, Outlook, and calendar management.

📌 Executive Assistant / Office Administrator (Adelaide)
🏢 Jackson People Solutions
📍 Adelaide