About the Job Shire of Mundaring is seeking an experienced and highly organised Executive Assistant to provide confidential, customer-focused executive and administrative support to the Director Place and Community and the broader Directorate.

Working within a confidential and politically sensitive environment, you will proactively coordinate communications, reporting and administrative processes that support the efficient operation of the Directorate.

Key responsibilities include

- providing high-level executive and administrative support for the directorate
- preparing reports, briefing notes, correspondence and presentations
- coordinating corporate reporting, council decisions, councillor requests and responses to enquiries
- researching, collating and analysing information to support decision-making
- coordinating the Australian Citizen of the Year Awards and Citizen of the Year School Awards
- supporting local ANZAC ceremonies and related activities
- providing administrative support for directorate procurement activities
- identifying and implementing improvements to administrative processes, workflows, templates and documentation




- providing leadership and guidance to administrative employees in the directorate to support quality and timely service delivery.

To be successful in this role, you will have sound experience providing high-level and confidential executive support, together with excellent organisational, communication and relationship-building skills. You will be confident managing competing priorities with limited direction and able to produce skilled reports, presentations and publications.

You will also have

- strong research, analytical and information technology skills
- comprehensive knowledge of administrative business processes
- demonstrated experience using Microsoft 365, particularly Outlook, Word, Teams and Excel
- a formal post-secondary qualification in office administration studies or equivalent.

Knowledge of local government processes, legislative frameworks and council meeting conventions will be highly regarded.

The Shire reserves the right to commence interviews of candidates at any time and encourages you to apply now.

📌 Executive Assistant Place and Community (Mundaring)
🏢 Shire Of Mundaring
📍 Mundaring