Finance Assistant - Meals on Wheels Central Coast

Bring your accounts skills to a purpose you can believe in.

Meals on Wheels Central Coast is a purpose-driven, profit-for-purpose organisation supporting older people, people with disability, and their carers to live independently, safely and with dignity. Delivering over 24,000 meals per month to more than 1,200 clients — supported by over 140 volunteers — we are far more than just a meal service.

We are now seeking a Finance Assistant to join our team at our Tuggerah head office. This is a hands-on finance role covering accounts payable and payroll support, and a back-up for our accounts receivable function — the person who makes sure suppliers are paid correctly, staff are paid accurately and on time, and the numbers behind our services stand up to scrutiny.

The opportunity

Reporting to the Finance & Operations Manager, you will be responsible for the day-to-day accounts payable function, assist with weekly payroll processing, and support our Accounts Receivable Finance Assistant during busy periods. It is a role with real breadth — supplier invoices and payment runs one day, payroll support and reporting the next.

MOWCC operates across CHSP, SAH, HCP and NDIS funding streams, so accuracy and clean record-keeping matter enormously — they underpin our reporting, our audits and our funding acquittals. This is a role where attention to detail is genuinely valued and where you can see the purpose behind the numbers.

Day to day, you will:

Accounts payable

- Process supplier invoices in Xero — coding, matching to purchase orders and obtaining approvals in line with delegations
- Prepare and process scheduled payment runs
- Reconcile supplier statements and resolve pricing, quantity and payment discrepancies
- Maintain supplier records, including banking details, with appropriate verification controls
- Respond to supplier enquiries professionally and promptly

Payroll

- Assist with weekly payroll for the team, along with allowances, kilometre reimbursements and salary sacrifice arrangements
- Follow up timesheet discrepancies with managers
- Process pay day superannuation weekly (under the Payday Super rules that commenced 1 July 2026), and prepare PAYG withholding and Single Touch Payroll (STP) reporting within statutory deadlines
- Prepare quarterly portable long service leave returns under the NSW Community Services scheme
- Prepare the annual STP finalisation and the annual workers compensation actual wages declaration

Other duties

- Work alongside the Accounts Receivable Finance Assistant on a daily basis
- Assist with month-end reconciliations and accruals
- Assist with supporting documentation and reconciliations for year-end audit and funding acquittals

The detail

- Part-time, ongoing position (30 hours a week)
- Hours: Monday–Friday, 9:00am–3:30pm (including a half-hour unpaid meal break)




- Clerks – Private Sector Award 2020 (MA000002) — Classification Level 3
- Based at our Tuggerah head office, with the option to work from other MOWCC outlets
- Key systems: Xero, Pinch Payments, Microsoft Office/Excel and MOWCC CRM (Zoho CRM).
- Salary packaging (sacrifice) of up to $15,900 per year in living expenses, reducing your taxable income (after 6 months), and meal benefits through CBB Salary Packaging
- Commencing November 2026
- Access to our Employee Assistance Program (EAP)
- Supported learning and career development opportunities

About you — essential criteria

- Minimum 2 years' experience in accounts payable, payroll, finance administration or bookkeeping
- Demonstrated experience supporting weekly payroll processing, including superannuation, PAYG withholding and Single Touch Payroll reporting
- Confidence handling payroll detail — allowances, kilometre reimbursements and salary sacrifice arrangements
- Experience using Xero for accounts payable and payroll processing
- High attention to detail, with the ability to identify, investigate and resolve discrepancies
- Strong communication skills and the confidence to follow up managers, suppliers and team queries
- Ability to work independently, prioritise competing tasks and meet non-negotiable deadlines such as pay runs
- Absolute discretion in handling confidential payroll and financial information
- Proficiency in Microsoft Excel and the Microsoft Office suite
- Willingness to obtain, or already hold, a current National Police Check (required prior to commencement)

About you — desirable criteria

- Current Driver's Licence
- Experience preparing portable long service leave returns (NSW Community Services scheme) and annual workers compensation wage declarations
- Accounts receivable or credit control experience — you can step in and support billing and collections on a daily or weekly basis
- Experience administering a direct debit platform such as Pinch Payments or similar
- Certificate IV in Accounting, Bookkeeping or Business Administration, or equivalent experience
- Experience in a not-for-profit, aged care, community services or medium-sized organisation
- Working knowledge of GST and Australian accounting standards
- Exposure to year-end audit preparation or funding acquittals
- Familiarity with aged care and disability funding streams such as CHSP, SAH, HCP or NDIS
- Experience navigating change in a service environment — you adapt readily and approach uncertainty constructively




- Familiarity with AI-assisted tools for administrative tasks (such as drafting correspondence, summarising notes or data entry support) and a willingness to explore how technology can improve the way we work
- Experience using data or reporting to identify trends and drive improvement
- A genuine team-support orientation — you find satisfaction in helping others succeed, not just completing your own tasks

What we value At Meals on Wheels Central Coast, values are not a poster on the wall — they shape how we hire, how we work, and how we show up for the people we support. We are looking for someone whose personal values align with ours: someone who is adaptable, practical and genuinely motivated by helping others. Our organisation has grown and evolved significantly — our systems, processes and team structures have all changed over the past 12 months.

We need someone who embraces that kind of environment and brings their whole self to work.

We value people who:

- Bring accuracy and professionalism to every transaction
- Are willing to pitch in across the team during busy periods
- Communicate clearly and honestly with colleagues, suppliers and staff
- Approach problems with a solutions mindset
- Take ownership of their work and follow through

Why Meals on Wheels Central Coast? We are the second largest Meals on Wheels service in New South Wales, with deep community roots, a committed team, and a strong executive leadership group. We are profit-for-purpose — every decision we make is guided by our values and in service of the people we support.

You will join a team that works hard, genuinely cares, and takes pride in being more than just a meal. Salary packaging is available to maximise your take-home pay, and we are committed to the learning and development of our staff.

How to apply

Please apply via SEEK with your resume and a cover letter addressing the essential criteria. For a confidential discussion about the role, please email [email protected]

Meals on Wheels Central Coast is an equal opportunity employer. We welcome applications from people of all backgrounds and are committed to an inclusive and accessible recruitment process. If you require any adjustments to take part, please let us know and we will do our best to accommodate you.

The selection process may include psychometric or personality-based assessment and up to two rounds of interviews. We want to make sure this role is the right fit — for you and for us.

An NDIS Worker Screening clearance is preferred for this role, given its involvement in NDIS payments and provider liaison, and the successful applicant may be asked to obtain one. Applicants must have the right to work in Australia.

Applications will be reviewed as they are received — we encourage you to apply early.

Enquiries:

Campbell McArthur, Finance & Operations Manager

Meals on Wheels Central Coast [email protected]

📌 Finance Assistant (Tuggerah)
🏢 Meals on Wheels Central Coast
📍 Tuggerah