Job Description

HOBAN Recruitment | Temporary Contract | Melbourne n

HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January 2027, including bump-in, live operations and bump-out.

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This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.

About the Role n

As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.
n Your responsibilities will include:

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- Coordinating daily labour requirements across multiple work areas and zones
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- Managing and coordinating teams of general labourers and forklift drivers
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- Supporting workforce planning for event build and site readiness
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- Coordinating labour during bump-in, live operations and bump-out
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- Preparing daily workforce requirements, allocations, and schedules
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- Communicating shift requirements and operational updates to workers
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- Liaising with our client, external stakeholders, contractors, and onsite teams
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- Monitoring attendance, productivity, and workforce performance
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- Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
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- Maintaining accurate workforce records, timesheets, and daily reporting
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- Supporting a safe, organised, and efficient working environment
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- Providing regular updates to HOBAN and our client through an online workforce management system
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- Responding quickly to changing operational requirements and workforce needs
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Project Coordinator HOBAN Recruitment | Temporary Contract | Melbourne n

HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January 2027,



including bump-in, live operations and bump-out.

n

This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.

About the Role n

As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.
n Your responsibilities will include:

n

n
- Coordinating daily labour requirements across multiple work areas and zones
n
- Managing and coordinating teams of general labourers and forklift drivers
n
- Supporting workforce planning for event build and site readiness
n
- Coordinating labour during bump-in, live operations and bump-out
n
- Preparing daily workforce requirements, allocations, and schedules
n
- Communicating shift requirements and operational updates to workers
n
- Liaising with our client, external stakeholders, contractors, and onsite teams
n
- Monitoring attendance, productivity, and workforce performance
n
- Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
n
- Maintaining accurate workforce records, timesheets, and daily reporting
n
- Supporting a safe, organised, and effective working environment
n
- Providing regular updates to HOBAN and our client through an online workforce management system
n
- Responding quickly to changing operational requirements and workforce needs
n

About You n

We are looking for a highly organised and proactive coordinator who is comfortable working in a fast-paced, major event environment.
n You will ideally have:

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- Previous experience in project coordination, workforce coordination, logistics, events, construction, or site operations
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- Experience managing or coordinating large casual workforces
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- Experience coordinating labourers and/or forklift operators
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- Previous experience working on major events or large-scale projects
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- Strong communication and interpersonal skills
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- Excellent organisational and time-management skills
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- The ability to manage competing priorities and changing requirements
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- Robust attention to detail and accurate record keeping
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- Confidence communicating with workers, contractors, clients, and senior stakeholders
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- The ability to remain calm, proactive, and solutions-focused under pressure
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- A strong commitment to workplace health and safety
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- A current driver's licence is desirable
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Why Join Us? n

This is a fantastic opportunity to work behind the scenes of a major sporting event and play an important role in its successful delivery.

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You will work alongside our client, HOBAN, and a diverse onsite workforce, gaining valuable experience across event operations, workforce management, logistics and large-scale project delivery.

Contract Details n

Employer: HOBAN Recruitment
Location: Melbourne
Engagement: Temporary Contract
Work Environment: Major Event / Site Operations
Workforce: Labourers & Forklift Drivers
Event Period: January 2027
Phases: Build & Readiness / Bump-In / Live Operations / Bump-Out

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At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

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We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit additional contact details.

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📌 Project Coordinator (Victoria)
🏢 Hoban
📍 Victoria