About the role

Help shape the way an engineering consultancy works. BHM Geotechnical is looking for an organised, curious and proactive person who enjoys bringing people, projects and information together. You will work closely with our engineering team, support clients through their projects and have a voice in how our processes develop.

Key responsibilities

- Coordinate project information, prepare proposals using approved templates and pricing, and keep clients informed as work progresses
- Bring together site access, engineering schedules, contractors and laboratories, following up missing information and upcoming deadlines
- Ensure documents are correctly classified, labelled and linked to the right project, with draft, approved and issued versions clearly identified
- Help put BHM's data retention policy and document procedures into practice, preserving project history and keeping sensitive information within approved access arrangements
- Coordinate invoicing, payment follow-up, purchase orders and supplier invoice checks so project finances stay visible and up to date




- Help test new digital workflows, identify steps that could be automated and turn useful improvements into simple work instructions
- Support onboarding, maintain shared guidance and help colleagues use current processes confidently

About you

- You enjoy organising moving parts and following things through
- You build good working relationships and communicate clearly
- You notice gaps, ask useful questions and suggest practical improvements
- You care about accuracy and handle confidential information thoughtfully
- You are comfortable with Microsoft Office and interested in learning new tools
- Experience in administration, reception, customer service or office coordination is welcome
- Scheduling, accounts or document management experience would be useful

About us BHM is a geotechnical and environmental consultancy developing a more connected way of working. We work within Microsoft 365, SharePoint and our own project software.

📌 Office Administrator (Parramatta)
🏢 BHM Geotechnical
📍 Parramatta