OVERVIEW The Office Assistant plays a vital role in ensuring the Melbourne office operates seamlessly, efficiently, and effectively. Serving as the core hub and central heartbeat of the studio, this position is essential to fostering a warm, collaborative, supportive, and caring environment for all staff members, visitors, and key stakeholders.

This is a fully in-office role, based on a fixed part time schedule of Monday, Wednesday, and Friday (up to 21 hours per week).

SKILLS REQUIRED

- A vibrant, welcoming personality and positive attitude
- Minimum of 1+ years’ experience in an administrative, EA or an office assistant role
- Proficient in the use of Google Suite - Docs, Sheets, Slides, Google Drive
- Ability to manage well under pressure.
- Efficient, hard-working, proactive and self-motivated
- Have outstanding verbal and written communication skills
- Be highly organised with a strong attention to detail and an interest in processes, systems and planning

- Have the ability to work in a fast paced environment and possess a flexible 'can do' attitude
- Be able to take direction as well as the capacity to operate independently using initiative and self-direction to produce high quality work
- Ability to multitask, switch from project to project and prioritise effectively

- Committed and reliable team member
- Problem solving skills
- A creative mind with an ability to suggest improvements
- Knowledge of social media platforms such as Facebook, LinkedIn, Instagram, and other relevant platforms a plus

- Design skills desirable – Canva, Adobe Creative Suite (Photoshop and InDesign)

MAIN DUTIES

- Ensure the office is tidy, clean, organised and runs smoothly on a day-to-day basis
- Answer the phone and transfer messages accordingly




- Order and maintain office, kitchen and equipment supplies

- Manage mail and book couriers
- Meet and greet clients as they arrive for meetings
- Organise and book staff travel - domestic and international, maintaining accurate records for all trips

- Maintain office expenditure spreadsheets and manage the studio budget
- Organise office events and team socials
- Assist with the onboarding process of all new staff to the Melbourne office including organisation of induction schedules

- Prepare all documentation & provide administrative support to senior management during Annual Reviews
- Maintain and review Melbourne office Work Health & Safety
- Coordinate with the IT department on operational needs of the office

- Manage relationships with vendors, service providers and building landlord, ensuring that all external invoices are checked and processed with accounts in a timely manner
- Responsible for developing and maintaining Melbourne office policies by setting up procedures and standards to guide the operation of the office
- Process gym & wellness benefit submissions for the Melbourne team

- Provide administrative support to senior stakeholders with other projects across the business as required

AND FOR YOU........ You will be part of a diverse and energetic workplace, with a relaxed professional approach.

We work hard, but we know how to wind down too - whether it's catching up over a coffee, or heading out for lunch on a Friday with the team. We're more than just colleagues, we're a team that not only enjoys working but socialising together.

If this sounds like your kind of workplace, submit your resume and a cover letter telling us why you'd be a great fit! Join our creative studio and be a vital part of our success!

📌 Office Assistant (Part Time) (Prahran)
🏢 BINYAN STUDIOS
📍 Prahran