About the role

Ruby Institute is seeking an experienced and organised Office Manager to oversee the Institute's day-to-day administrative operations and coordinate office systems, staff and resources.

Key responsibilities

- Oversee the day-to-day administrative operations of the Institute and ensure office activities are carried out efficiently.

- Develop, review and improve internal administrative procedures, office systems and workflow processes.

- Coordinate administrative staff workloads, allocate tasks and monitor completion and performance standards.

- Manage office records, correspondence, filing systems and administrative documentation.

- Coordinate office facilities, equipment, supplies, maintenance services and external contractors.

- Liaise with management, staff, trainers, students, suppliers and skilled service providers regarding operational and administrative matters.

- Coordinate routine office expenditure, purchasing, invoices and administrative accounts records.

- Support recruitment, onboarding, training,



leave administration and other administrative aspects of staff management.

- Monitor administrative compliance with organisational policies, workplace health and safety requirements and relevant education-sector procedures.

- Prepare operational and administrative reports and recommend improvements to office efficiency and service delivery.

About you

- Relevant qualification in Business Administration, Management or a related field.

- Previous experience in office management, administration management or a similar role.

- Experience supervising administrative staff and coordinating office workflows.

- Strong organisational, communication and time-management skills.

- Experience managing office systems, records, suppliers and administrative processes.

About us The Ruby Institute is a CRICOS Registered Training Organisation (RTO No. 45148), with its main campus in the Melbourne CBD.

📌 Office Manager (Melbourne)
🏢 Ruby Instutute
📍 Melbourne